Procurement Assistant

Iso-Landscape; Singapore; On-site; SGD 22,000 - 33,000; Full time

Job summary

Iso-Landscape in Singapore is seeking a Procurement Assistant to support purchasing operations for project materials, equipment and site requirements. You will create RFIs and POs, update vendor lists, and manage procurement-related communications.

The role requires basic MS Word/Excel skills, English and Mandarin communication, and at least 1 year of related experience; onboarding with guidance from the Project Administrator.

Qualifications

• Basic computer knowledge and office software proficiency.
• Good communication in English and Mandarin to handle vendors.
• Minimum 1 year of procurement or admin experience preferred.

Responsibilities

• Create RF and PO for project materials and site requirements.
• Assist vendor evaluation and update vendor summaries.
• Update price/product lists from suppliers.
• Upload procurement communications to the EOPS system.
• Coordinate with project teams to align resource requirements.
• Ensure WSH compliance and participate in safety/ISO45001 activities.

Skills

MS Word/Excel

English & Mandarin

Education

N/O level or Diploma

Job description

Statement Of Purpose (Overall Purpose of Job)

To assist the administrative work of Purchasing System.

Major Duties & Responsibilities

(A) Specific :

• Create purchase requisition form (RF) and purchasing order (PO) for project materials, equipment and site requirements.


• Assist new vendor evaluation form & circulation.


• Updating new vendor summary list.


• Updating new price / product list from supplier.


• Uploading procurement‑related correspondences / letter award into EOPS system.


• Checking materials transferring form daily.

(B) General :

• Assist to liaise with vendors materials sample submission.


• Chasing quotation, confirmation / letter award endorsement.


• Filing and circulation of procurement‑related correspondences.


• Work closely with the Project Administrator to align on project resource requirements (personnel, equipment and materials) raised by project teams, and process the corresponding purchase requisitions / purchase orders.


• Receive on‑job guidance and training from the Project Administrator during the onboarding / training period to build up procurement process knowledge.


• Other duties as assigned.

(C) Workplace Safety and Health (WSH) :

• Ensure compliance with WSH regulations and company safety policies.


• Assist in the implementation and continuous improvement of ISO45001 and other management systems.


• Maintain safely manuals, procedures, and work instructions.


• Conduct daily toolbox meetings and safety briefing, if applicable.


• Ensure all employees use propriate Personal Protective Equipment (PPE), if applicable.


• Identify project site / office hazards and implement corrective and preventive actions.


• Report accidents, incidents, and near misses promptly.

Job Requirements

(A) Education, Qualifications & Special Training :

• ‘N’ level, ‘O’ level, Diploma or equivalent.


• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic computer knowledge for Microsoft word & Excel.


• Good communication skill in English and Mandarin in order to handle English and Mandarin speaking customers / vendors.

(C) Experience :

• Preferably with minimum 1 year and above relevant working experiences.