Purchaser Assistant

PROPERTY FACILITY SERVICES PTE. LTD.; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

The Purchaser Assistant role supports the procurement team in managing purchasing activities, coordinating with suppliers, and maintaining procurement records in Singapore.

The ideal candidate has 1–2 years of experience in procurement or administrative support, strong communication and time-management skills, and proficiency in English and Chinese. Familiarity with Microsoft Office is a plus. The position involves cost-effective sourcing and ensuring timely deliveries across departments.

Qualifications

• 1–2 years of procurement or purchasing experience is advantageous.
• Strong communication, negotiation, and time-management skills.
• Proficiency in English and Chinese, both written and spoken, is advantageous.
• Proficient in Microsoft Office, particularly Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Skills

Communication

Negotiation

Time management

Microsoft Excel

Microsoft Word

English Chinese

Job description

The Purchaser Assistant supports the procurement team in managing purchasing activities, coordinating with suppliers, maintaining procurement records, and ensuring that goods and services are purchased in a timely and cost-effective manner.

Key Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders.
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms.
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status.
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services.
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements.
• Prepare procurement reports, purchasing summaries, and other related documentation as required.
• Maintain proper filing and documentation for audit and record-keeping purposes.
• Perform other procurement and administrative duties as assigned by the supervisor or manager.

Requirements

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage.
• Good communication, negotiation, and time-management skills.
• Proficiency in English and Chinese, both written and spoken, is an advantage.
• Proficient in Microsoft Office, particularly Microsoft Excel and Word.
• Able to communicate effectively with suppliers and internal departments.
• Detail-oriented with strong follow-up and record-keeping skills.
• Able to work independently as well as part of a team.