Purchaser Assistant

YYCircle (SG) Pte Ltd; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

YYCircle (SG) Pte Ltd is seeking a procurement assistant in Singapore to support requisitions and orders, coordinate with suppliers, and maintain procurement records. The role involves preparing purchase orders, obtaining quotations, and tracking deliveries to ensure timely fulfillment.

The ideal candidate has 1–2 years in procurement or admin, strong English and Chinese communication, and proficiency with Microsoft Office. Good teamwork and independent work abilities are valued.

Qualifications

• 1–2 years in procurement, purchasing, or admin is an advantage.
• Strong communication, negotiation, and time-management skills.
• Proficiency in English and Chinese, both written and spoken.
• Proficient in Microsoft Excel and Word.
• Able to communicate with suppliers and internal teams.
• Detail-oriented with strong follow-up and record-keeping.
• Able to work independently and in a team.

Responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders
• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms
• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status
• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services
• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements
• Prepare procurement reports, purchasing summaries, and other related documentation as required
• Maintain proper filing and documentation for audit and record-keeping purposes
• Perform other procurement and administrative duties as assigned by the supervisor or manager

Skills

Procurement experience

Negotiation

English

Chinese

Communication skills

Time management

Detail-oriented

Tools

Microsoft Excel

Microsoft Word

Microsoft Office Suite

Job description

About the role

This role involves assisting in preparing and processing purchase requisitions and purchase orders, coordinating with suppliers, and maintaining procurement documentation.

Key responsibilities

• Assist in preparing and processing purchase requisitions and purchase orders

• Obtain quotations from suppliers and assist in comparing prices, specifications, and delivery terms

• Coordinate with suppliers regarding product availability, pricing, delivery schedules, and order status

• Follow up on outstanding purchase orders and ensure the timely delivery of goods and services

• Coordinate with internal departments to clarify specifications, quantities, and delivery requirements

• Prepare procurement reports, purchasing summaries, and other related documentation as required

• Maintain proper filing and documentation for audit and record-keeping purposes

• Perform other procurement and administrative duties as assigned by the supervisor or manager

About you

• 1–2 years of working experience in procurement, purchasing, or administrative support is an advantage

• Good communication, negotiation, and time-management skills

• Proficiency in English and Chinese, both written and spoken, is an advantage

• Proficient in Microsoft Office, particularly Microsoft Excel and Word

• Able to communicate effectively with suppliers and internal departments

• Detail-oriented with strong follow-up and record-keeping skills

• Able to work independently as well as part of a team