Purchaser Assistant

NETS; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

NETS in Singapore is seeking a motivated Purchasing Assistant to support daily procurement, assist the Purchaser, source quotations, prepare purchase orders, maintain procurement records, and coordinate with suppliers to ensure timely delivery in alignment with company policies.

The role collaborates with internal teams, monitors stock levels, supports reporting, and aids vendor communications. Diploma in related fields, strong MS Office skills, and a detail-oriented mindset are required.

Qualifications

• Diploma or equivalent qualification in Business Administration, Supply Chain, Procurement, Logistics, or related discipline.
• Good communication and interpersonal skills with internal/external stakeholders.
• Proficient in MS Office applications; ERP familiarity is an advantage.
• Organized, meticulous, and able to manage multiple tasks and deadlines.
• Strong follow-up skills and attention to detail.

Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors based on requirements.
• Prepare and process purchase requisitions and purchase orders.
• Liaise with suppliers on quotations, orders, and delivery schedules.
• Monitor outstanding purchase orders to ensure on-time delivery.
• Support inventory replenishment and procurement reporting.
• Ensure purchasing activities comply with policies and approvals.
• Support Logistics with administrative and operational duties.

Skills

Communication

Interpersonal skills

MS Office

ERP familiarity

Organized

Attention to detail

Multitasking

Education

Diploma in Business Administration / Supply Chain / Procurement / Logistics

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

ERP systems

Job description

Position Summary

We are seeking a motivated and detail-oriented Purchasing Assistant to support daily procurement and purchasing operations. The role is responsible for assisting the Purchaser in sourcing activities, obtaining quotations, preparing purchase orders, maintaining procurement records, and coordinating with suppliers to ensure timely delivery of goods and services. The Purchasing Assistant will work closely with internal departments and vendors to support efficient and cost-effective procurement processes in compliance with company policies and procedures.

Key Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors and suppliers based on operational requirements.
• Compare quotations, pricing, delivery schedules, and commercial terms for review by the Purchaser.
• Prepare and process purchase requisitions, purchase orders (POs), and related procurement documentation accurately and promptly.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules, and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and ensure timely procurement support.
• Prepare procurement-related forms, memos, justifications, and supporting documents for management review and approval.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain and update purchase records, supplier information, price lists.
• Assist in vendor communications regarding product inquiries, order status, discrepancies, stock attestation and service-related issues.
• Support inventory replenishment activities by monitoring stock levels and raising purchase requests when required.
• Assist in preparing purchasing reports, quotation comparisons, and procurement-related documentation.
• Ensure purchasing activities comply with company policies, procedures, and approval authorities
• Support the Logistics team in any other administrative and operational duties as assigned.

Requirements

• Diploma, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Supply Chain, Procurement, Logistics, or a related discipline.
• Good communication and interpersonal skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with ERP systems or purchasing software will be an advantage.
• Organized, meticulous, and able to manage multiple tasks and deadlines.
• Strong follow-up skills and attention to detail.