Purchaser Assistant

NETWORK FOR ELECTRONIC TRANSFERS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 28,000 - 38,000; Full time

Job summary

NETWORK FOR ELECTRONIC TRANSFERS (SINGAPORE) PTE LTD is seeking a proactive Purchasing Assistant to support daily procurement activities, source quotations, and process purchase orders. You will coordinate with vendors and internal teams to ensure timely deliveries and accurate procurement records.

The role requires good communication, strong organization, and familiarity with MS Office and ERP/purchasing software. Training is provided for ERP systems and company procedures.

Qualifications

• Diploma or equivalent in business, supply chain or related field.
• Strong communication with internal and external stakeholders.
• Proficient in MS Office; familiarity with ERP or purchasing software.

Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors and suppliers based on operational requirements.
• Compare quotations, pricing, delivery schedules, and commercial terms for review by the Purchaser.
• Prepare and process purchase requisitions, purchase orders (POs), and related procurement documentation accurately and promptly.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules, and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and ensure timely procurement support.
• Prepare procurement-related forms, memos, justifications, and supporting documents for management review and approval.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain and update purchase records, supplier information, price lists.
• Assist in vendor communications regarding product inquiries, order status, discrepancies, stock attestation and service-related issues.
• Support inventory replenishment activities by monitoring stock levels and raising purchase requests when required.
• Assist in preparing purchasing reports, quotation comparisons, and procurement-related documentation.
• Ensure purchasing activities comply with company policies, procedures, and approval authorities
• Support the Logistics team in any other administrative and operational duties as assigned.

Skills

Communication

Interpersonal skills

MS Office

Attention to detail

Time management

Education

Diploma / NITEC / Higher NITEC in Business Admin / Supply Chain

Tools

ERP systems

Purchasing software

Job description

Position Summary

We are seeking a motivated and detail-oriented Purchasing Assistant to support daily procurement and purchasing operations. The role is responsible for assisting the Purchaser in sourcing activities, obtaining quotations, preparing purchase orders, maintaining procurement records, and coordinating with suppliers to ensure timely delivery of goods and services. The Purchasing Assistant will work closely with internal departments and vendors to support efficient and cost-effective procurement processes in compliance with company policies and procedures.

Key Responsibilities

• Assist the Purchaser in daily procurement and sourcing activities.
• Source and obtain quotations from vendors and suppliers based on operational requirements.
• Compare quotations, pricing, delivery schedules, and commercial terms for review by the Purchaser.
• Prepare and process purchase requisitions, purchase orders (POs), and related procurement documentation accurately and promptly.
• Liaise with suppliers to follow up on quotations, order confirmations, delivery schedules, and shipment status.
• Coordinate with internal departments to clarify purchasing requirements and ensure timely procurement support.
• Prepare procurement-related forms, memos, justifications, and supporting documents for management review and approval.
• Review and execution of vendor contracts annually.
• Monitor outstanding purchase orders and follow up with suppliers to ensure on-time delivery.
• Maintain and update purchase records, supplier information, price lists.
• Assist in vendor communications regarding product inquiries, order status, discrepancies, stock attestation and service-related issues.
• Support inventory replenishment activities by monitoring stock levels and raising purchase requests when required.
• Assist in preparing purchasing reports, quotation comparisons, and procurement-related documentation.
• Ensure purchasing activities comply with company policies, procedures, and approval authorities
• Support the Logistics team in any other administrative and operational duties as assigned.

Requirements

• Diploma, NITEC, Higher NITEC, or equivalent qualification in Business Administration, Supply Chain, Procurement, Logistics, or a related discipline.
• Good communication and interpersonal skills with the ability to liaise effectively with suppliers and internal stakeholders.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Familiarity with ERP systems or purchasing software will be an advantage.
• Organized, meticulous, and able to manage multiple tasks and deadlines.
• Strong follow-up skills and attention to detail.