PROCUREMENT ASSISTANT (CONSTRUCTION)

Private Advertiser; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Private Advertiser is seeking a procurement support professional to help the purchasing team manage quotations, purchase orders, and deliveries. You will ensure compliance with internal approval procedures and assist in supplier negotiations and inventory control.

The role involves coordinating with project teams, service providers, and store staff to maintain accurate records, monitor stock, and prepare monthly reports for the accounting department.

Qualifications

• Prior experience in purchasing or procurement support is preferred.
• Basic understanding of inventory control and supply chain processes.
• Familiarity with materials and vendor sourcing is an advantage.
• Good communication and negotiation skills.
• Proficient in Microsoft Office (Excel, Word, Outlook)

Responsibilities

• Support the purchasing team in executing the full procurement process, including obtaining quotations, preparing purchase orders, and tracking deliveries.
• Ensure all purchasing activities comply with internal approval procedures and the company's authorization matrix.
• Assist in liaising with suppliers to negotiate pricing, product quality, and delivery timelines.
• Maintain accurate records of leased instruments, machines, and equipment.
• Coordinate with service providers for equipment servicing, breakdowns, and scheduled calibration.
• Work closely with the Project Team to ensure the timely delivery of goods and materials.
• Follow up on non-conforming goods and assist in resolving supply discrepancies.
• Coordinate with the store department for stock monitoring and help with periodic inventory checks.
• Assist in preparing monthly stock and inventory reports for submission to the Accounting Department.
• Update and maintain the supplier database regularly

Skills

Communication

Negotiation

Attention to detail

Tools

Microsoft Office

Excel

Word

Outlook

Job description

About the role

Support the purchasing team in executing the full procurement process, including obtaining quotations, preparing purchase orders, and tracking deliveries. Ensure all purchasing activities comply with internal approval procedures and the company's authorization matrix.
Working Hours: Monday to Friday, 9:00 a.m. – 6:00 p.m.; alternate Saturdays, 9:00 a.m. – 1:00 p.m.
Location: Approximately a 10-minute walk from Admiralty MRT Station

Key responsibilities

• Support the purchasing team in executing the full procurement process, including obtaining quotations, preparing purchase orders, and tracking deliveries

• Ensure all purchasing activities comply with internal approval procedures and the company's authorization matrix

• Assist in liaising with suppliers to negotiate pricing, product quality, and delivery timelines

• Maintain accurate records of leased instruments, machines, and equipment

• Coordinate with service providers for equipment servicing, breakdowns, and scheduled calibration

• Work closely with the Project Team to ensure the timely delivery of goods and materials

• Follow up on non-conforming goods and assist in resolving supply discrepancies

• Coordinate with the store department for stock monitoring and help with periodic inventory checks

• Assist in preparing monthly stock and inventory reports for submission to the Accounting Department

• Update and maintain the supplier database regularly

About you

• Prior experience in purchasing or procurement support is preferred

• Basic understanding of inventory control and supply chain processes

• Familiarity with materials and vendor sourcing is an advantage

• Good communication and negotiation skills

• Proficient in Microsoft Office (Excel, Word, Outlook)