Property Management Admin & Records Coordinator

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD is seeking an Administrative Assistant to support the Centre Manager and Management Office with a range of clerical duties in Singapore. The role covers mail handling, filing, asset records, and maintaining contact lists for tenants and vendors.

You will administer security access cards, manage season parking, and assist with meetings, reports, and portal data. A tertiary qualification and 3–5 years in property admin are preferred.

Qualifications

• 3–5 years of experience in property management or related admin role.
• Strong organizational and communication skills.
• Independent, proactive, and reliable with integrity.

Responsibilities

• Maintain a record of incoming/outgoing mails and emails.
• Maintain Key Register and record movement of keys.
• Set up and maintain the filing system in Management Office.
• Maintain records of fixed assets and drawing schedules.
• Update contact information for tenants, fire wardens, vendors, clients, and staff.
• Administer registration/deregistration of security access cards and operate the Security Access Control System.
• Administer season parking registrations and operate the carpark management system.
• Provide administrative support to Management Team (calls, typing, meetings, reports).
• Maintain inventories of stamps, stationery, refreshments.
• Maintain the IT system in the management office.
• Generate reports from the OMS Online Portal.

Skills

Organizational skills

Communication skills (verbal & written

Problem solving

Team player

Education

Tertiary qualification

Job description

JONES LANG LASALLE PROPERTY CONSULTANTS PTE LTD is seeking an Administrative Assistant to support the Centre Manager and Management Office with a range of clerical duties in Singapore. The role covers mail handling, filing, asset records, and maintaining contact lists for tenants and vendors.

You will administer security access cards, manage season parking, and assist with meetings, reports, and portal data. A tertiary qualification and 3–5 years in property admin are preferred.