On-site Administrative Officer — Real Estate & Facilities

Jones Lang LaSalle Incorporated; Singapore; Sur place; SGD 36 000 - 60 000; Plein temps

Résumé du poste

Jones Lang LaSalle (JLL) in Singapore is seeking an Administrative Assistant to support administrative, financial and maintenance functions within an on-site office. The role involves filing, processing residents' applications, updating records, managing office inventories, and supporting council meetings.

Ideal candidates have at least two years of clerical experience, a relevant NITEC/diploma, and strong MS Office skills, with excellent communication and the ability to handle difficult

Qualifications

• Well-versed in both oral and written communication.
• Able to handle difficult conversations with professionalism.
• At least two years’ working experience in clerical and administration.
• A NITEC/ diploma related to business administration, accounting or hospitality management.
• Alternatively, a relevant qualification or Certificate in Office Skills may be considered.

Responsabilités

• Carry out proper filing of documents.
• Process residents' applications for facility use, access cards, and updates of personal particulars.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports for council and general meetings.
• Issue receipts and manage deposits refunds.
• Liaise with HQ Accounts on receivables/payables and transaction records.
• Carry out daily closing of accounts and hand over to Condo Manager.
• Attend inquiries and handle complaints; liaise with vendors for repairs.

Connaissances

Communication skills

MS Office

Formation

NITEC/ Diploma in Business Administration or related field

Outils

MS Office applications

Description du poste

Jones Lang LaSalle (JLL) in Singapore is seeking an Administrative Assistant to support administrative, financial and maintenance functions within an on-site office. The role involves filing, processing residents' applications, updating records, managing office inventories, and supporting council meetings.

Ideal candidates have at least two years of clerical experience, a relevant NITEC/diploma, and strong MS Office skills, with excellent communication and the ability to handle difficult