Project Coordinator

China Communications Constructions Company Limited (Singapore Branch) - Surge; Singapore; On-site; SGD 45,000 - 60,000; Full time

Job summary

A leading construction firm in Singapore is seeking a QSHE Coordinator to support the QSHE function across multiple projects. Responsibilities include managing document control for integrated management systems, coordinating audits, and handling regulatory correspondence. The ideal candidate has a diploma in Business Administration and at least 3 years of relevant experience in QSHE or ISO-related roles. Strong organizational and communication skills are essential for success in this position.

Qualifications

• Minimum 3 years of experience in QSHE, HSE, QHSE, or ISO-related administrative roles.
• Working knowledge of Integrated Management Systems and document control requirements.
• Strong communication skills to liaise effectively with project teams and authorities.

Responsibilities

• Maintain document control for the Integrated Management System (ISO 9001/14001/45001).
• Coordinate and schedule internal and external audits.
• Manage regulatory correspondence and maintain accurate records.
• Prepare and consolidate monthly QSHE dashboards and KPI reports.

Skills

Document control management

Audit coordination

Regulatory correspondence

Proficient in Microsoft Office

Attention to detail

Good coordination skills

Education

Diploma in Business Administration

Job description

Job Purpose

To support the QSHE function across multiple active projects and corporate-level governance by managing administrative, documentation, audit coordination, and regulatory correspondence. This role ensures the effectiveness, integrity, and audit-readiness of the Integrated Management System (ISO 9001 / ISO 14001 / ISO 45001), while enabling the QSHE operations team to focus on high-risk operational reviews.

Key Responsibilities

ISM & Document Control

• Maintain and administer document control for the Integrated Management System (ISO9001 / 14001 / 45001).
• Manage controlled procedures, forms, registers, and revision tracking to ensure document integrity and traceability.

Audit & Certification Coordination

• Coordinate and schedule internal audits, external audits, surveillance audits, and certification renewals (ISO, bizSAFE, ConSASS).
• Track and follow up on CARs, NCRs, audit observations, and evidence submissions, ensuring timely closure and audit readiness.

Regulation & Authority Correspondence

• Centralize and maintain accurate records of correspondence with MOM, NEA, PUB, SCDF, BCA.
• Manage inspections records, notices, summonses, penalties, and regulatory submissions.

Reporting & Management Support

• Prepare and consolidate monthly QSHE dashboards, KPI reports, and management review inputs for senior management.

Operational & Administrative Support

• Manage scheduling for audits, training sessions, inspections, and meetings.
• Support tender submissions by preparing and compiling QSHE-related documentation.
• Ensure confidential and controlled QSHE documents are handled professionally at all times.

Job Requirements

• Diploma in Business Administration, or a related discipline.
• Minimum 3 years of relevant experience in QSHE, HSE, QHSE, or ISO-related administrative roles, within the construction sector.
• Working knowledge of Integrated Management Systems (IMS) and document control requirements.
• Proficient in Microsoft Office applications including data consolidation, report preparation, and dashboard support.
• Ability to manage multiple deadlines, maintain accurate records, and ensure document integrity and traceability.
• Strong attention to detail with a high level of accuracy.
• Good coordination and communication skills to liaise effectively with project teams, auditors, and authorities.
• Demonstrated professionalism in handling confidential and controlled QSHE documentation.