Project Coordinator

B K CIVIL & CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A construction and civil engineering company in Singapore is seeking a detail-oriented Project Coordinator to oversee building maintenance and renovation projects in shopping malls and commercial facilities. The role includes planning, scheduling, procurement coordination, and onsite management. Candidates should have at least 3 years of relevant experience and a diploma or degree in construction management or a related field. Join a collaborative and safety-focused work environment with opportunities for career development.

Benefits

Competitive salary and benefits

Career development opportunities

Exposure to high-profile projects

Qualifications

• 3+ years of experience in project coordination for building maintenance or renovation sectors.
• Familiarity with procurement processes and subcontractor coordination.
• Basic understanding of quantity surveying and BOQ.

Responsibilities

• Assist in planning and coordinating projects across multiple work streams.
• Manage procurement coordination and track delivery.
• Oversee onsite coordination with subcontractors and attend site meetings.

Skills

Project coordination

Communication

Multitasking

Attention to detail

Stakeholder management

Education

Diploma or degree in Construction Management or related field

Tools

Smartsheet

Microsoft Office

Job description

Job Title: Project Coordinator – Building Maintenance & Renovation (Shopping Mall, Commercial & Industrial)

We are seeking a detail‑oriented and proactive Project Coordinator to support a diverse portfolio of building maintenance and renovation works, including term contracts, additions/alterations, retrofits, repairs and redecorations, reinstatement, waterproofing, painting, sealant work, sanitary and plumbing, hacking/concreting for pathways and carparks, and minor electrical repairs. Projects are primarily located in shopping malls and commercial/industrial facilities. The successful candidate will coordinate across multiple trades, ensure safety and quality, and help deliver projects on time and within budget.

Key Responsibilities

• Assist in planning, scheduling, and coordinating projects across multiple work streams (maintenance, A&A, retrofits, repairs/redecoration, reinstatement, waterproofing, painting, sealants, plumbing, hacking/concreting, and minor electrical works) to meet client requirements and timelines.
• Support tender preparation, supplier quotation management, material sourcing, and printing/packaging of tender documents when needed.
• Manage procurement coordination, including issuing POs, tracking delivery, and updating project records in Smartsheet.
• Apply for and track Permit to Work (PTW), conduct risk assessments, and support site safety compliance.
• Oversee on‑site coordination with subcontractors and suppliers, attend site meetings, and document progress with photos and reports.
• Perform quantity take-offs (QS) from drawings for material planning (e.g, lighting, HVAC troffers, raised access floors) and support BOQ inputs.
• Maintain project documentation, change logs, progress reports, and close‑out support (as‑built docs, warranties).

What We’re Looking For

• Relevant experience in project coordination for building maintenance, fit‑outs, or renovation projects in malls, commercial, and industrial environments.
• Familiarity with procurement processes, subcontractor coordination, and basic QS/BOQ understanding.
• Strong organizational and multitasking skills with meticulous attention to detail.
• Good communication and stakeholder management abilities.
• Proficiency in project management tools (Smartsheet, Microsoft Office) and willingness to learn industry‑standard software (e.g., ARIBA if applicable).
• Safety‑conscious with a basic understanding of PTW processes and risk assessment practices.
• Diploma or degree in Construction Management, Civil/Mech/Elec Engineering, or a related field is preferred; relevant experience may compensate.

What We Offer

• Competitive salary and benefits package.
• Opportunity to work on high‑profile commercial developments and large‑scale maintenance projects.
• Career development and exposure to tendering, procurement, and on‑site coordination.
• Collaborative, safety‑focused work environment.

Qualifications and Requirements

• Minimum 3 years of project coordination/administration experience in building maintenance or renovation sectors.