Project Coordinator

B+W BUILDERS PRIVATE LIMITED; Serangoon Garden Circus; On-site; SGD 40,000 - 60,000; Full time

Job summary

A construction firm in Singapore is seeking a Project Coordinator to assist in planning project timelines and managing site activities. The role involves close collaboration with subcontractors and suppliers, maintaining communication with clients, and ensuring compliance with safety regulations. Ideal candidates will have experience with Excel and MS Project. This position offers opportunities for professional growth and development in a dynamic environment.

Qualifications

• Assisting Project Manager in planning timelines and resource allocation.
• Coordinating site activities and managing communication between teams.

Responsibilities

• Prepare and update project progress schedules.
• Coordinate day-to-day site activities and ensure smooth workflow.
• Serve as point of contact between clients and teams.
• Source and order materials while tracking deliveries.
• Prepare documentation for project claims and compliance.

Tools

Excel

MS Project

Job description

Project Planning & Scheduling
Assist Project Manager in planning project timelines, work schedules, and resource allocation.
Prepare and update project progress schedules (using Excel, MS Project, or equivalent).

Site Coordination
Coordinate day-to-day site activities with subcontractors, suppliers, and workers.
Ensure smooth workflow, timely material delivery, and adherence to timelines.
Attend site meetings and prepare site reports.

Client & Stakeholder Communication
Serve as a point of contact between clients, designers, and internal teams.
Communicate client requirements clearly to site teams and ensure timely updates.

Procurement & Material Handling
Source and order materials, track delivery, and verify site quantities.
Liaise with suppliers and vendors for quotations and delivery schedules.

Documentation & Reporting
Prepare work progress reports, variation orders (VO), and documentation for project claims.
Assist in submitting drawings, samples, and other approvals as needed.

Compliance & Safety
Monitor workplace safety and ensure compliance with Singapore's workplace safety regulations.
Coordinate permits and submission to authorities (e.g., HDB, BCA, NEA) when required.

Additional Duties

Conduct quality checks and inspections.

Assist with cost estimation and budgeting.

Follow up on defects rectification and handover procedures.

Prepare and handle CAD drawings

Any other ad hoc duties as assigned by the Project Manager or Management to support project execution and operational needs.