Project Contract Administrator/Procurement Specialist

COENS ENERGY PTE. LTD.; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading energy firm seeks a Project Contract Administrator / Procurement Specialist in Singapore. The role involves managing procurement, coordinating technical aspects, and ensuring contract compliance for a major Transmission and HV infrastructure project. Candidates should have at least 5 years of relevant experience along with a Bachelor's degree in a related field. Skills in contract management, supplier negotiations, and proficiency in SAP are essential for success.

Qualifications

• Minimum 5 years of experience in contract administration or procurement.
• Extensive understanding of procurement standards and regulatory frameworks.
• Demonstrated capability in leading complex negotiations.

Responsibilities

• Administer subcontract and supply agreements for high-value HV equipment.
• Execute sourcing strategies for engineering-driven procurement packages.
• Work closely with engineering teams to define project needs.

Skills

Contract management

Procurement execution

Technical coordination

Supplier performance monitoring

Analytical skills

Problem-solving

Communication

Education

Bachelor’s degree in Business Administration, Management, Supply Chain Management, Engineering

Postgraduate qualifications

Tools

SAP

Job description

Project Contract Administrator / Procurement Specialist

We are seeking an experienced Project Contract Administrator / Procurement Specialist with strong capabilities in procurement, technical coordination, and contract management to support a major Transmission and HV infrastructure project. The successful candidate will be engaged on a contract/project assignment basis and shall oversee the technical and commercial administration of all project-specific procurement packages, ensuring that all scopes, specifications, and deliverables align with detailed engineering requirements, contract provisions, and project schedule milestones.

Key Responsibilities:

1. Contract & Supplier Management

• Administer subcontract and supply agreements for high‑value and technically complex HV equipment and services.
• Ensure full alignment with project specifications, interface requirements, QA/QC deliverables, and the main EPC contract.
• Manage the technical and commercial administration of all project‑related procurement packages, ensuring compliance with contract terms, risk allocation, and project execution plans.
• Oversee contractual obligations, variations, extensions, claims, and performance KPI tracking.
• Lead supplier clarifications, post‑tender negotiations, and Best and Final Offer (BAFO) processes.
• Contribute to negotiating key contract terms including LDs, warranties, securities, among others.

2. Procurement Execution

• Execute sourcing strategies for engineering‑driven procurement packages (e.g., cable accessories, installation services, specialized HV equipment, testing services).
• Prepare comprehensive tender packages including commercial conditions, contractual schedules, technical appendices, engineering documentation, logistics requirements, HSE requirements, and performance KPIs.
• Conduct procurement for major equipment, materials, and services while ensuring budget and schedule alignment.
• Perform detailed commercial and technical evaluation of supplier proposals, assessing delivery schedules, warranties, specification compliance, payment terms, and sustainability criteria.
• Lead post‑tender meetings and supplier negotiations to clarify scope, align expectations, and finalize contract terms.
• Identify and qualify new suppliers for strategic commodities and niche technical services within the Transmission and HVDC supply chain.

3. Technical Coordination

• Work closely with engineering teams to define project needs and finalize all pre‑tender documentation including SOWs, technical datasheets, drawings, ITPs, QA/QC requirements, and BoQs.
• Ensure that all procurement packages accurately reflect engineering interfaces and technical obligations.
• Support technical alignment between engineering, suppliers, and commercial stakeholders to mitigate scope gaps and interface risks.

4. Governance, Compliance & Commercial Support

• Ensure compliance with internal procurement governance, documentation standards, and purchasing workflows.
• Support early procurement involvement for future tenders through sourcing risk assessments and pre‑bid commercial inputs.
• Coordinate with Legal and Commercial teams during contract drafting and negotiation to ensure proper risk distribution and alignment with corporate guidelines.

5. Supplier Performance & Continuous Improvement

• Monitor supplier performance throughout execution, ensuring timely delivery of contractual deliverables and adherence to project milestones.
• Escalate non‑conformities, track resolution, and maintain supplier documentation compliance.
• Identify opportunities for cost optimisation, quality improvements, and greater procurement efficiency.

Qualification & Other Requirements:

• Bachelor’s degree in Business Administration, Management, Supply Chain Management, Engineering, or a related discipline; postgraduate qualifications are an advantage.
• At least 5 years’ experience in contract administration, procurement, or commercial management within EPC, utilities, transmission, HV systems, or major infrastructure projects, with a solid grasp of procurement standards, regulatory frameworks, and compliance requirements.
• Extensive technical understanding of engineering‑driven procurement packages, multi‑discipline interfaces, and high‑voltage equipment supply chains, including specifications, QA/QC requirements, and vendor qualification processes.
• Demonstrated capability in preparing comprehensive tender packages, conducting rigorous technical and commercial evaluations, and leading complex contract negotiations with suppliers and subcontractors.
• Strong analytical and problem‑solving skills, with the ability to interpret technical documentation and mitigate commercial or contractual risks across multi‑stakeholder project environments.
• Excellent communication and coordination abilities, enabling effective collaboration with engineering, construction, legal, commercial, and project management teams.
• Proficiency in SAP and strong command of English (written and verbal), with the ability to produce accurate documentation and professional correspondence.