Project Administrator (Engineering)

JOBSTER PRIVATE LTD.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A project management firm in Singapore is seeking a Project Specialist to oversee various project execution aspects. The role requires a minimum of 3 years of relevant experience and mandatory knowledge in SAP. You will be responsible for conducting performance analyses, ensuring compliance with internal standards, and effective communication with stakeholders. Proficiency in Office 365 apps is essential, and the ideal candidate will exhibit a proactive communication style and teamwork abilities.

Qualifications

• Minimum 3 years of relevant experience as a project specialist or equivalent role.
• Knowledge and experience in SAP is mandatory.
• Skills in all office 365 apps like Microsoft Excel, PowerPoint, Word, SharePoint & PDC required.

Responsibilities

• Ensures compliance with internal directives and cyber security regulations.
• Conducts analysis of project performance under supervision.
• Prepares presentation decks and assists in project reviews.
• Coordinates field engineer site visits and verifies contractor timesheets.
• Communicates effectively with project stakeholders.

Skills

SAP

Microsoft Excel

PowerPoint

Word

SharePoint

Microsoft Projects

PR+

IPM

Proactive communication

Team player

Job description

Main Accountabilities:

Instructions and guidelines

• Ensures compliance to standard internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Project execution and control

• Conducts analysis of planned versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.
• Prepares required presentation deck and assists in project reviews. Updates project (cost) adjustments approved by the Project Manager and Controller in SAP or other Project Controls systems.
• Monitors, controls, and timely submission of invoicing, based on instructions from the Project Manager and follow up further with customer if required
• Preparation of shipping documents, follow up on shipping and consignment details.
• Coordinates field engineer site visit and verification of timesheet for contractors.
• Follows Project managers instruction to process supplier/contractors Invoices and ensure timely payments.
• Work closely with Project closure Specialist/ APM/ Project Manager/ Sr. Project Manager/Project director.

Stakeholder relations

• Effectively communicates appropriate information to project stakeholders (mostly internal).

Health, safety, and environment (HSE)

• Demonstrates an understanding of HSE terms, concept application, reporting and risks related to the project.
• When appropriate and under direction of a PM/SPM/PD, takes necessary actions to mitigate project HSE risks.

Planning and scheduling

• Defines and applies basic project planning techniques on ongoing projects and drives the updating process.
• Takes ownership for the maintenance and adherence of the customer & vendor billing milestones.
• Effectively coordinates related project members in planning and control requirements.

Document Management

• Controls documentation accuracy and consistency based on tasks assigned by Project Manager or Project Documentation Specialist and procedures agreed with the customer.
• Effectively interacts and oversees documentation requirements and organization in collaboration with a dedicated document manager. - Ensures compliance to standard ABB internal directives and procedure, relevant cyber security regulations, standards, and contractual requirements.

Challenges:

Successful execution and delivery of assigned work on-time, within budget, as per Contract Agreement, adhering to the quality & safety framework.

Knowledge, Skills, Experience:

• Minimum 3 years of relevant experience as a project specialist or equivalent role.
• Knowledge and experience in SAP is mandatory
• Skills in all office 365 apps like Microsoft Excel, PowerPoint, Word, SharePoint & PDC required.
• Knowledge on MS projects, PR+ and IPM would be advantage.
• Team player with enthusiastic character and proactive communication drive to achieve optimal results.