Project Admin - Infra (SRM)

SYNAPXE PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading project management firm in Singapore is looking for a skilled Project Administrator to coordinate project activities and provide administrative support. The ideal candidate should have a Bachelor's degree and 3-5 years of project administration experience, particularly in infrastructure projects. Strong communication skills and proficiency in MS Office are essential. Responsibilities include meeting coordination, minute-taking, and project tracking, while supporting the Central PMO in reporting and data management.

Qualifications

• Minimum Bachelor's degree with 3-5 years of project administrator experience.
• Experience supporting infrastructure projects.
• Detail-oriented, meticulous, and strong in stakeholder management.

Responsibilities

• Coordinate and schedule meetings with internal and external parties.
• Take formal minutes during meetings.
• Track project progress and follow up on action items.

Skills

Calendar management

Minute-taking

Data virtualization

Stakeholder management

MS Office Applications

Communication skills

Proactive task prioritization

Education

Bachelor's degree

Tools

SharePoint

SAP

Job description

Overall Summary:

Project Administrator to coordinate project activities, including simple tasks and larger plans. Responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers and Project Coordinators, so good communication and collaboration skills are essential.

Roles & Responsibilities:

• Calendar Management – Coordinate/Schedule meeting(s) with
• internal and external parties, room bookings for Directors, prepare logistic support and check quorum for meetings where necessary
• Formal Minute-taking for meetings
• Track and monitor open items under Matters Arising and follow-up on action items for reporting in the next meeting
• Project tracking, reporting and follow-up actions
• Work closely with Central Project Management Office (PMO) on project related matters
• Collation of data from Tower and Cluster Leads, for weekly/monthly/quarterly reporting if required
• Consolidation of data for Director’s approval and submission to the relevant departments
• Consolidate slides for project meetings and sending out of slides prior to the meeting
• Provision of project administrative support
• Maintain project filling structure/ repository (SharePoint)
• Act as the SPOC for project team and facilitate communications
• Might also need to support project management when required

Qualifications/ Requirements:

• Minimum Bachelor holder with 3-5 years of project Admin experience
• Have experience in handling or supporting Infra project before
• Able to do minutes takings, calendar management, data virtualisation
• Detail oriented and meticulous
• Stakeholder management
• Strong knowledge of MS Office Applications (Word, Excel, PowerPoint)
• Good communication skills and reliable team player
• Willing to learn new things and take on challenges/task proactively
• Knowledge of SharePoint and SAP will be an advantage
• Ability to adapt to a fast-changing environment
• Result and customer oriented with multi-tasking capabilities
• Proactive and able to prioritise the tasks on hand bases urgenc