Programme and Grant Administration Executive (3 Months, City Hall)

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; Hybrid; SGD 36,000 - 58,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a diligent coordinator to support grant administration and programme activities. You will help with records, milestones tracking, and progress reports to ensure timely compliance.

Join a role focused on grant correspondence, meeting materials, stakeholder engagement and data preparation. The ideal candidate has 1-3 years experience in policy, social sciences or admin, with clear communication and independent work habits.

Qualifications

• 1 to 3 years of experience in policy, social sciences, community development, business or administration.
• Strong written and verbal communication with clear ideas.
• Good project coordination, organisation and follow-up skills.
• Interest in public policy, social issues, volunteerism or philanthropy.
• Proficient in Microsoft Office and data handling.

Responsibilities

• Support grant administration: recording milestones, tracking documents and progress reports.
• Support grant correspondence, meeting materials, payment or milestone documents and reporting.
• Coordinate meetings and stakeholder engagements: prepare materials, consolidate inputs, trackers and follow-ups.
• Support programme reviews and projects related to volunteerism and donations.
• Compile data and prepare summaries, briefing materials, presentations and simple data tables.
• Maintain shared folders and project documents; provide general admin, procurement or vendor-coordination support.

Skills

Communication skills

Project coordination

Independent worker

Stakeholder engagement

Attention to detail

Education

Public Policy / Social Sciences / Admin degree

Tools

Microsoft Office

Job description

Working Hours:

• Mondays to Thursdays: 9:00am to 6:30pm
• Fridays: 9:00am to 6:00pm
• Hybrid work arrangement available, subject to the current hybrid work policy and operational needs

Key Responsibilities

• Support grant administration, including keeping records, tracking milestones, following up on documents and checking progress reports for completeness
• Support grant correspondence, meeting materials, payment or milestone documents, reporting and audit requirements
• Coordinate meetings and stakeholder engagements: prepare materials, consolidate inputs, maintain trackers and follow up on actions
• Support programme reviews and projects related to volunteerism and donations
• Compile and organise data, and prepare concise summaries, briefing materials, presentations and simple data tables
• Maintain shared folders, contact lists, meeting records and project documents, and give general admin, procurement or vendor-coordination support when needed

Job Requirements

• 1 to 3 years of experience
• Background in Public Policy, Social Sciences, Community Development, Business, Administration or a related field
• Interest in public policy, social issues, community development, volunteerism or philanthropy
• Strong written and verbal communication skills, able to present ideas clearly and concisely
• Good project coordination, organisation and follow-up skills
• Proficient in Microsoft Office
• Meticulous and able to keep accurate records, trackers and supporting documents
• Able to work independently and with internal and external stakeholders
• Professional, resourceful and meticulous, and able to see tasks through to completion
• Experience in research, project coordination, grant administration, stakeholder engagement or data organisation is an advantage

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)