Junior Executive - Project and Administrative Support (Clarke Quay)

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 33,000 - 47,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking a capable administrator to support grant administration and programme coordination in Singapore. You will maintain records, track milestones, review documents and prepare progress reports for stakeholders.

You will coordinate meetings, prepare materials, assist with audits and reporting, and support volunteerism and donation projects. A Diploma and 1–3 years of relevant experience are encouraged, with strong communication and meticulous data handling

Qualifications

• Diploma in any relevant discipline.
• 1–3 years of relevant experience encouraged.
• Strong written and verbal communication.
• Proficient in MS Office and data handling.
• Ability to work independently with stakeholders.
• Interest in public policy, social issues, philanthropy.
• Experience in grant administration or project coordination is an advantage.
• Meticulous record-keeping and documentation.

Responsibilities

• Support grant administration: records, milestones, documents, progress reviews.
• Assist with grant correspondence, meeting materials, payments, reporting and audits.
• Coordinate meetings, stakeholder engagements, and action follow-ups.
• Support programmes on volunteerism and donations.
• Compile data and prepare summaries, presentations, briefing materials, and simple data tables.
• Maintain project documents, shared folders, contact lists and meeting records.
• Provide general administrative, procurement and vendor coordination support.

Skills

Communication

Project coordination

Attention to detail

Microsoft Office

Record keeping

Independent & team worker

Public policy interest

Grant administration experience

Education

Diploma in any relevant discipline

Tools

Microsoft Office

Job description

Job Responsibilities

• Support grant administration, including maintaining records, tracking milestones and reviewing documents and progress reports.
• Assist with grant correspondence, meeting materials, payment documentation, reporting and audit requirements.
• Coordinate meetings and stakeholder engagements, prepare materials and follow up on action items.
• Support programme reviews and projects related to volunteerism and donations.
• Compile data and prepare summaries, presentations, briefing materials and simple data tables.
• Maintain project documents, shared folders, contact lists and meeting records.
• Provide general administrative, procurement and vendor coordination support as required.

Job Requirements

• Diploma in any relevant discipline.
• 1–3 years of relevant working experience is encouraged.
• Strong written and verbal communication skills.
• Good project coordination, organisational and follow-up skills.
• Proficient in Microsoft Office.
• Meticulous in maintaining accurate records and supporting documents.
• Able to work independently and collaboratively with stakeholders.
• Interest in public policy, social issues, community development, volunteerism or philanthropy.
• Experience in research, project coordination, grant administration, stakeholder engagement or data organisation is an advantage.
• Mature, resourceful and able to see tasks through to completion.

Duration/Working Hours:

12 months - subj to 1 year extension (Dec 2026 - Nov 2027)

Mon – Thu: 9.00am to 6.30pm

Fri: 9.00 to 6.00pm

** We regret to inform only shortlisted candidate will be notified.