Programme and Grant Admin Executive | City Hall | 3 months

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; Hybrid; SGD 33,000 - 50,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a coordinator to support grant administration and related activities in Singapore. The role involves maintaining records, tracking milestones, and ensuring documents are complete.

The candidate will assist with grant correspondence, meeting materials, payments, reporting and audits, while coordinating meetings with stakeholders. A background in public policy or related fields is preferred, with strong communication and organization skills.

Qualifications

• 1–3 years of experience in related roles.
• Background in Public Policy, Social Sciences, Community Development, Business or Administration.
• Strong written and verbal communication skills.

Responsibilities

• Support grant administration: records, milestones, documents and progress checks.
• Support grant correspondence, meeting materials, payments or milestone documents, reporting and audits.
• Coordinate meetings and stakeholder engagements: prepare materials and trackers.

Skills

Communication

Organization

Microsoft Office

Education

Public Policy / Social Sciences / Admin related background

Tools

Microsoft Office

Job description

Working Hours:

• Mondays to Thursdays: 9:00am to 6:30pm
• Fridays: 9:00am to 6:00pm
• Hybrid work arrangement available, subject to the current hybrid work policy and operational needs

Key Responsibilities

• Support grant administration, including keeping records, tracking milestones, following up on documents and checking progress reports for completeness
• Support grant correspondence, meeting materials, payment or milestone documents, reporting and audit requirements
• Coordinate meetings and stakeholder engagements: prepare materials, consolidate inputs, maintain trackers and follow up on actions
• Support programme reviews and projects related to volunteerism and donations
• Compile and organise data, and prepare concise summaries, briefing materials, presentations and simple data tables
• Maintain shared folders, contact lists, meeting records and project documents, and give general admin, procurement or vendor-coordination support when needed

Job Requirements

• 1 to 3 years of experience
• Background in Public Policy, Social Sciences, Community Development, Business, Administration or a related field
• Interest in public policy, social issues, community development, volunteerism or philanthropy
• Strong written and verbal communication skills, able to present ideas clearly and concisely
• Good project coordination, organisation and follow-up skills
• Proficient in Microsoft Office
• Meticulous and able to keep accurate records, trackers and supporting documents
• Able to work independently and with internal and external stakeholders
• Professional, resourceful and meticulous, and able to see tasks through to completion
• Experience in research, project coordination, grant administration, stakeholder engagement or data organisation is an advantage

EA License No.: 96C4864

Reg. No.: R26161270 JOEY TAY YI TING