Programme and Administrative Support

EDUCARE HUMAN CAPITAL PRIVATE LIMITED; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing educational organization in Singapore is seeking an Administrative Coordinator to provide logistics and coordination support for events and activities. Key responsibilities include managing schedules, vendor coordination, and maintaining an ecosystem database. Ideal candidates should possess a diploma or equivalent experience, along with strong organizational and communication skills. This role offers exposure to Singapore's robotics and innovation ecosystem and involves supporting diverse programmes with industry and public agencies.

Benefits

Exposure to innovative ecosystem

Opportunity to support diverse programmes

Qualifications

• Experience in administration, coordination or events support.

Responsibilities

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.
• Arrange venues, catering, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on-site support during events.

Skills

Strong organizational and scheduling skills

Clear written and verbal communication

Proficient in Microsoft Office / Google Workspace

Comfortable managing logistics and multiple parallel tasks

Education

Diploma or equivalent professional experience

Job description

Role Summary

This role provides administrative, logistics and coordination support for the planning and delivery of activities and engagement events. The staff member will support the maintenance of ecosystem database, manage scheduling, communications, procurement, vendor coordination and on-site event support.

Key Responsibilities

Administrative Coordination

• Build and maintain ecosystem database and events calendar.
• Manage meeting scheduling, calendar coordination and invitations.
• Support email communication and follow-ups with members and partners.

Logistics & Event Support

• Arrange venues, catering/F&B, equipment and room setup for meetings and events.
• Coordinate procurement requests, quotations and submissions.
• Prepare registration lists, name tags, run sheets and check-in workflows.
• Provide on-site support during events (registration, room setup, liaison with venue staff).

Programme Tracking & Documentation

• Maintain the timeline calendar for activities and key milestones.
• Track deliverables, action items and follow-ups across workstreams.
• Support preparation of presentation slides, briefing notes and summary reports.
• Maintain event documentation, photos, and post-event materials.

Requirements

Education and Experience

• Diploma or equivalent professional experience.
• Experience in administration, coordination or events support.

Skills

• Strong organizational and scheduling skills.
• Clear written and verbal communication.
• Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Slides).
• Comfortable managing logistics and multiple parallel tasks.

Attributes

• Reliable and detail oriented.
• Able to work independently and as part of a team.
• Proactive and willing to take initiative.
• Calm and flexible during event operations.

Development Opportunity

• Exposure to Singapore’s robotics and innovation ecosystem.
• Opportunity to support programmes involving industry, startups, research organizations and public agencies.

Please note that the personal data you provided in your job application will be collected, used, and disclosed by Educare Human Capital to assess your suitability for employment and manage your application, including consideration for future opportunities.

Stephanie Ang l Educare Human Capital