Professional Front Desk & Facilities Coordinator

Jones Lang LaSalle Incorporated; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Jones Lang LaSalle Incorporated in Singapore is seeking a Corporate Receptionist to be the first point of contact, delivering exceptional visitor experiences while coordinating front desk operations, administration and facilities tasks in a professional corporate environment.

Your duties include greeting visitors, screening calls, managing visitor registrations and badges, coordinating meeting rooms and AV equipment, and supporting vendor coordination and service tracking.

Qualifications

• Education/Experience: High school diploma required; 2-3 years reception/facilities experience in corporate setting.
• Skills: Proficiency in Microsoft Office and service management platforms; strong communication, multitasking, and organizational abilities; understanding of workplace operations, vendor management, and safety protocols.
• Competencies: Professional demeanor, client-focused, safety-conscious, collaborative, detail-oriented, adaptable problem-solver.

Responsibilities

• Reception: Greet visitors, answer/screen calls, manage visitor registration and badges, escort guests, handle inquiries.
• Administrative Support: Process mail/parcels, manage meeting room bookings, oversee AV equipment, handle cheques and courier arrangements, execute asset retirement.
• Facilities Management: Conduct daily inspections, maintain supplies, respond to service requests, set up meeting rooms with tested AV equipment, monitor office condition.
• Vendor Coordination: Manage Permit to Work documentation, submit safety permits and risk assessments, verify deliveries, coordinate with security on access issues.
• Service Tracking: Create/manage service tickets in Corrigo, update Action Tracker, monitor KPIs and service levels, support projects and ad-hoc requests.

Skills

MS Office

Communication skills

Multitasking

Organizational skills

Education

High school diploma

Associate's degree preferred

Tools

Corrigo

Job description

Jones Lang LaSalle Incorporated in Singapore is seeking a Corporate Receptionist to be the first point of contact, delivering exceptional visitor experiences while coordinating front desk operations, administration and facilities tasks in a professional corporate environment.

Your duties include greeting visitors, screening calls, managing visitor registrations and badges, coordinating meeting rooms and AV equipment, and supporting vendor coordination and service tracking.