Receptionist & Facilities Coordinator

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

Jones Lang LaSalle (JLL) Singapore is seeking a Corporate Receptionist to be the first point of contact, delivering a professional visitor experience while coordinating front desk operations, administrative tasks, and facilities support in a corporate setting.

The role requires 2-3 years of reception/facilities experience in a corporate environment, with proficiency in Microsoft Office and service management platforms to ensure seamless daily operations.

Qualifications

• High school diploma required; Associate's degree preferred.
• 2-3 years reception/facilities experience in a corporate setting.
• Proficiency in Microsoft Office and service management platforms; strong communication, multitasking, and organizational abilities.

Responsibilities

• Reception: Greet visitors, answer/screen calls, manage visitor registration and badges, escort guests, and handle inquiries.
• Administrative Support: Process mail/parcels, manage meeting room bookings, oversee AV equipment, handle cheques and courier arrangements, execute asset retirement.
• Facilities Management: Conduct daily inspections, maintain supplies, respond to service requests, set up meeting rooms with tested AV equipment, monitor office condition.
• Vendor Coordination: Manage Permit to Work documentation, submit safety permits and risk assessments, verify deliveries, coordinate with security on access issues.
• Service Tracking: Create/manage service tickets in Corrigo, update Action Tracker, monitor KPIs and service levels, support projects and ad-hoc requests.

Skills

Microsoft Office

Service management platforms

Communication

Organizational skills

Education

High school diploma

Associate's degree preferred

Tools

Corrigo

Job description

Jones Lang LaSalle (JLL) Singapore is seeking a Corporate Receptionist to be the first point of contact, delivering a professional visitor experience while coordinating front desk operations, administrative tasks, and facilities support in a corporate setting.

The role requires 2-3 years of reception/facilities experience in a corporate environment, with proficiency in Microsoft Office and service management platforms to ensure seamless daily operations.