Production Admin Assistant

TEX-STAR ENGINEERING PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A production company in Singapore is seeking an individual to assist with day-to-day administrative operations within the production department. The role demands strong organizational skills, proficiency in MS Office, and the ability to manage multiple tasks in a fast-paced setting. Responsibilities include responding to inquiries, maintaining production records, and supporting production schedules.

Qualifications

• Meticulous and organized with good time management skills.
• Able to work in a fast-paced environment.
• Strong ability to handle multiple tasks simultaneously.

Responsibilities

• Assist and work with day-to-day production administrative works.
• Support production operations with administrative assistance.
• Attend to production inquiries and manage documentation.
• Handle customer quotation inquiries and follow up on projects.

Skills

Proficiency in MS Office

Strong written and verbal communication

Time management

Ability to multitask

Job description

• Assist and work with day to day production administrative works and operations of the Production/Processing Department by Engineer/Manager/Supervisor
• Support production operations functions with expert administrative support to the entire Production Team.
• Attend to production inquiries, calls, and email
• Responsible for updating and maintaining data and reviewing production records and orders.
• Responsible and maintain a proper record, filing for each department documents archival
• Issue of drawings to the relevant department for production
• Prepares purchase orders by verifying specifications and price
• Obtaining recommendations from suppliers for substitute items
• Obtaining approval from requisitioning department
• Assist to get supplier quotation
• Handle customer quotation enquiries
• Follow up on the on-going projects
• Co-ordinates on production schedule
• Data entry to ERP system, filing, photocopy and scanning
• Meticulous and organized with good time management
• Able to work in a fast-paced environment
• Proficiency in MS Office
• Strong written and verbal communication skills and the ability to multitask a high volume of tasks
• Ability to handle a very active desk supporting numerous simultaneous productions