Procurement Assistant

JEB ASIA PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

JEB ASIA PTE LTD in Singapore is seeking a procurement professional to manage sourcing, supplier relations, and purchasing processes across projects. You will evaluate suppliers, prepare quotations, and ensure timely delivery to sites while staying within budgets.

You will coordinate with project teams, QS, sales, finance, warehouse and site staff to resolve issues and optimize procurement workflows. Prior experience in supplier management and logistics is valued.

Responsibilities

• Identify and evaluate potential suppliers and subcontractors.
• Obtain and compare quotations from multiple suppliers.
• Maintain and develop an approved supplier list.
• Evaluate supplier pricing, quality, lead time, and reliability.
• Negotiate pricing, payment terms, delivery terms, and other commercial conditions.
• Monitor supplier performance and resolve supplier-related issues.
• Review purchase requisitions and project requirements.
• Source materials, products, equipment, and services according to project specifications.
• Review BOQ, specification for project specification
• Prepare and issue Purchase Orders (POs).
• Ensure purchases are made within approved budgets.
• Follow up on order confirmations and ensure they meet project schedules and ensure they delivered to site on time
• Coordinate urgent or critical purchases where required.
• Monitor procurement costs against project budgets.
• Ensure purchases comply with company policies and project requirements.
• Track outstanding purchase orders and delivery schedules.
• Coordinate with suppliers and logistics teams for deliveries.
• Follow up on delayed or incomplete deliveries.
• Verify quantities and specifications upon delivery.
• Coordinate replacement of damaged, defective, or incorrect materials.
• Work closely with Project, QS, Sales, Finance, Warehouse and Site teams.
• Provide procurement status updates to management.
• Highlight potential delays, price increases, or supply risks.
• Assist project teams in resolving material and supplier issues.

Job description

1. Sourcing & Supplier Management

• Identify and evaluate potential suppliers and subcontractors.
• Obtain and compare quotations from multiple suppliers.
• Maintain and develop an approved supplier list.
• Evaluate supplier pricing, quality, lead time, and reliability.
• Negotiate pricing, payment terms, delivery terms, and other commercial conditions.
• Monitor supplier performance and resolve supplier-related issues.

2. Purchasing

• Review purchase requisitions and project requirements.
• Source materials, products, equipment, and services according to project specifications.
• Review BOQ, specification for project specification
• Prepare and issue Purchase Orders (POs).
• Ensure purchases are made within approved budgets.
• Follow up on order confirmations and ensure they meet project schedules and ensure they delivered to site on time
• Coordinate urgent or critical purchases where required.
• Monitor procurement costs against project budgets.
• Ensure purchases comply with company policies and project requirements.

3. Delivery & Logistics Coordination

• Track outstanding purchase orders and delivery schedules.
• Coordinate with suppliers and logistics teams for deliveries.
• Follow up on delayed or incomplete deliveries.
• Verify quantities and specifications upon delivery.
• Coordinate replacement of damaged, defective, or incorrect materials.
• Work closely with Project, QS, Sales, Finance, Warehouse and Site teams.
• Provide procurement status updates to management.
• Highlight potential delays, price increases, or supply risks.
• Assist project teams in resolving material and supplier issues.