Procurement Assistant

MICRO AIRE-CARE PTE LTD; Singapore; On-site; SGD 54,000 - 78,000; Full time

Job summary

MICRO AIRE-CARE PTE LTD in Singapore seeks a procurement professional to develop and manage purchasing plans for construction projects. You will negotiate with suppliers, monitor inventory, coordinate logistics, and ensure cost-efficient procurement while maintaining regulatory compliance.

The role requires 2–5 years in purchasing within construction, strong negotiation and communication skills, and thorough knowledge of construction materials and industry practices.

Qualifications

• Min 2-5 years’ experience in purchasing roles (Construction industry).
• Strong negotiation and communication skills.
• Strong knowledge of construction materials, equipment, and industry best practices.
• Attention to detail and accuracy in supply chain operations.

Responsibilities

• Develop procurement plan: Deploy organization's procurement activities based on established product specifications and customer needs.
• Develop procurement plan: Manage working level relationships with organizational network and external vendors for optimal procurement transactions.
• Develop procurement plan: Monitor compliance of organisation’s procurement targets.
• Manage procurement activities: Determine inventory levels of products in organization.
• Manage procurement activities: Preparing purchase orders, requisitions, and contracts as needed.
• Manage procurement activities: Conduct checks on documentation required for trade transactions.
• Manage procurement activities: Collaborate with sales and finance departments to facilitate payment processes to sellers.
• Manage seller selection process: Adopt selection processes and criteria with sellers to ensure fair competition.
• Manage seller selection process: Gather data on potential sellers that fulfil procurement requirements.
• Manage seller selection process: Analyze draft proposal and/or procurement specifications to ensure alignment with procurement requirements.
• Manage seller selection process: Generate list of preferred sellers in accordance with organization's selection processes.
• Manage seller selection process: Support negotiation efforts with information on agreed contract terms and conditions with preferred sellers.
• Cost Management and Budget Control: Monitor and control procurement expenses, identify cost-saving opportunities, and optimize budget allocations.
• Cost Management and Budget Control: Analyze market trends and pricing.
• Inventory management: Maintain well-structured stock item code.
• Inventory management: Conduct regular stock checks, reconcile discrepancies, and update inventory records accurately in the system.
• Logistics and Distribution: Coordinate logistics and transportation of materials, ensuring timely delivery to construction sites.
• Logistics and Distribution: Track rack shipments, monitor delivery schedules, and address any delays or issues to minimize disruptions.
• Logistics and Distribution: Collaborate with logistics providers, freight forwarders, and transporters to optimize routes, reduce costs, and enhance delivery efficiency.

Skills

Negotiation

Communication

Attention to detail

Supply chain

Vendor management

Cost optimization

Job description

Key Responsibilities:

Develop procurement plan

• Deploy organization's procurement activities based on established product specifications and customer needs.

• Manage working level relationships with organizational network and external vendors for optimal procurement transactions.

• Monitor compliance of organisation’s procurement targets.

Manage procurement activities

• Determine inventory levels of products in organization.

• Preparing purchase orders, requisitions, and contracts as needed.

• Conduct checks on documentation required for trade transactions.

• Collaborate with sales and finance departments to facilitate payment processes to sellers.

Manage seller selection process

• Adopt selection processes and criteria with sellers to ensure fair competition.

• Gather data on potential sellers that fulfil procurement requirements.

• Analyze draft proposal and/or procurement specifications to ensure alignment with procurement requirements.

• Generate list of preferred sellers in accordance with organization's selection processes.

• Support negotiation efforts with information on agreed contract terms and conditions with preferred sellers.

Cost Management and Budget Control

• Monitor and control procurement expenses, identify cost-saving opportunities, and optimize budget allocations.

• Analyze market trends and pricing.

Inventory management

• Maintain well-structured stock item code

• Conduct regular stock checks, reconcile discrepancies, and update inventory records accurately in the system.

Logistics and Distribution

• Coordinate logistics and transportation of materials, ensuring timely delivery to construction sites.

• Track rack shipments, monitor delivery schedules, and address any delays or issues to minimize disruptions.

• Collaborate with logistics providers, freight forwarders, and transporters to optimize routes, reduce costs, and enhance delivery efficiency.

Requirements:

• Min 2 -5 years’ experience in purchasing roles (in Construction industry)

• Strong negotiation and communication skills.

• Strong knowledge of construction materials, equipment, and industry best practices.

• Attention to detail and accuracy in supply chain operations.