Purchaser cum Admin

SCANPILE CONSTRUCTORS PTE. LTD.; Singapore; On-site; SGD 38,000 - 58,000; Full time

Job summary

Scanpile Constructors Pte. Ltd. is seeking an organised Purchasing & Admin Coordinator to source, evaluate and manage supplier relationships while supporting office operations.

You will issue purchase orders, track deliveries, maintain purchasing records and liaise with site teams to ensure timely supply of materials. The role involves coordinating with Accounts for payment processing, handling inquiries and keeping documentation up to date.

Responsibilities

• Source and obtain quotations from suppliers and subcontractors.
• Compare prices, product quality, payment terms and delivery schedules.
• Prepare and issue Purchase Orders (PO) after obtaining management approval.
• Follow up with suppliers on order status and ensure timely delivery to the office, workshop or project sites.
• Coordinate with site personnel regarding material and equipment requirements.
• Check Delivery Orders (DO), invoices and Purchase Orders to ensure all information is correct.
• Maintain proper purchasing records, supplier quotations, PO, DO and related documents.
• Monitor stock levels of office supplies, PPE, tools and other materials, and arrange replenishment when required.
• Assist in evaluating suppliers and maintaining the approved supplier list.
• Liaise with suppliers regarding incorrect items, shortages, damaged goods, returns and credit notes.
• Support the Accounts Department by submitting complete purchasing documents for payment processing.
• Perform general administrative duties, including filing, data entry, document preparation and record maintenance.
• Handle incoming calls, emails, correspondence and other office-related matters.
• Coordinate maintenance and servicing of office equipment, vehicles or machinery when required.
• Assist with permit applications, renewals and other company administrative matters.
• Provide administrative support to management and other departments.
• Carry out any other duties assigned by the management.

Job description

Source and obtain quotations from suppliers and subcontractors.

Compare prices, product quality, payment terms and delivery schedules.

Prepare and issue Purchase Orders (PO) after obtaining management approval.

Follow up with suppliers on order status and ensure timely delivery to the office, workshop or project sites.

Coordinate with site personnel regarding material and equipment requirements.

Check Delivery Orders (DO), invoices and Purchase Orders to ensure all information is correct.

Maintain proper purchasing records, supplier quotations, PO, DO and related documents.

Monitor stock levels of office supplies, PPE, tools and other materials, and arrange replenishment when required.

Assist in evaluating suppliers and maintaining the approved supplier list.

Liaise with suppliers regarding incorrect items, shortages, damaged goods, returns and credit notes.

Support the Accounts Department by submitting complete purchasing documents for payment processing.

Perform general administrative duties, including filing, data entry, document preparation and record maintenance.

Handle incoming calls, emails, correspondence and other office-related matters.

Coordinate maintenance and servicing of office equipment, vehicles or machinery when required.

Assist with permit applications, renewals and other company administrative matters.

Provide administrative support to management and other departments.

Carry out any other duties assigned by the management.