PMO Administrator

Manpower Singapore; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A leading staffing agency in Singapore is seeking a PMO Administrator to provide comprehensive support to project management and delivery teams. Responsibilities include governance, coordination, and operational support across IT projects. The ideal candidate should have a diploma with 2-3 years of relevant experience and proficiency in Microsoft tools. Strong documentation, organizational, and communication skills are essential for ensuring effective project operations and stakeholder management.

Qualifications

• 2 - 3 years prior experience in a PMO or project support role.
• Understanding of IT project lifecycles and common project management methodologies.
• Detail-oriented, proactive, and comfortable in fast-paced environments.

Responsibilities

• Provide end-to-end PMO support to Project Manager and Delivery Lead.
• Coordinate the development of project presentations and reports.
• Manage onboarding and offboarding activities for project resources.
• Support adherence to agreed project governance and delivery timelines.

Skills

Documentation skills

Organizational skills

Communication skills

Stakeholder management

Proficient in Microsoft tools

Education

Diploma in any field

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

MS Teams

Job description

The PMO Administrator will provide end-to-end PMO and operational support to the Project Manager and Delivery Lead, ensuring effective governance, coordination, reporting, and day-to-day project operations across the IT project lifecycle.

Project Governance & Controls

• Accurately capture meeting notes, minutes, key decisions, and action items; summarise, review, and circulate outputs in a timely manner.
• Maintain and regularly update Risk, Issue, Action, and Decision (RAID) logs in consultation with the project team.
• Support the upkeep and periodic updates of the Project Management Plan (PMP) to reflect agreed processes, governance, and delivery approach.
• Manage structured storage, version control, and accessibility of all project documentation in line with project and organisational standards.

Reporting & Communications

• Coordinate, consolidate, and manage the development of project presentations and reports, including Weekly Status Reports and management updates.
• Work closely with functional, technical, and delivery teams to gather inputs, ensure consistency of messaging, and maintain presentation quality.
• Support effective stakeholder communications across the programme.

Resource & Onboarding Management

• Manage onboarding and offboarding activities for project resources, coordinating with HR, IT, and security teams as required.
• Maintain a comprehensive resource inventory, including roll-on and roll-off dates, roles, skills, and team allocations.
• Provide visibility and tracking support for resource utilisation and upcoming resourcing needs.

Operational & Administrative Support

• Set up project meetings, schedule sessions, and arrange or book meeting rooms and facilities as required.
• Support office and project room logistics, including coordination of supplies and other operational needs.
• Assist with workshop planning, key project meetings, and programme events.

Project Support

• Provide day-to-day support to the Project Manager and Delivery Lead on open tasks, follow-ups, and coordination activities.
• Support adherence to agreed project governance, standards, and delivery timelines.

Job Qualifications

• Diploma in any field with 2 - 3 years prior experience in a PMO or project support role within IT or digital transformation programmes.
• Understanding of IT project lifecycles and common project management methodologies.
• Excellent documentation, note-taking, and summarisation skills.
• Proficient in Microsoft tools, including Excel, Word, PowerPoint, and MS Teams.
• Excellent organisational and coordination skills with the ability to manage multiple priorities.
• Effective communication and stakeholder management skills.
• Experience as Executive Assistant with above experience will be useful.
• Detail-oriented, proactive, and comfortable working in a fast-paced delivery environment.

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