Personal Assistant

GUARDIAN SOUTH EAST ASIA PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Southeast Asia seeks an Executive Assistant to provide comprehensive support to the Director. Responsibilities include managing calendars, organizing travel, and maintaining confidentiality. Candidates should have at least three years of relevant experience, strong organizational abilities, and proficiency in MS Office. A positive attitude and good interpersonal skills are essential. The role is based in Singapore and is open to Singaporean/PR only.

Benefits

Health insurance

Professional development

Medical Benefits

Friendly & Positive Workplace Environment

Qualifications

• Minimum 3 years proven work experience.
• Strong language or business background an advantage.
• Possess Class 3 or 3A driving license preferred.

Responsibilities

• Provide comprehensive executive and personal assistance to the Director.
• Handle, prioritize, and respond to emails and calls on behalf of the Director.
• Conduct research and prepare documents promptly upon request.

Skills

Strong organizational skills

Proficiency in MS Office

Excellent communication skills

Strong multitasking skills

High level of integrity

Job description

The main purpose of this role is to provide administrative, clerical, and personal support to Director.

Responsibilities

• Provide comprehensive executive and personal assistance to the Director, including managing calendars, coordinating schedules, meetings, appointments.
• Handle, prioritise, and respond to emails, calls and messages on behalf of the Director, maintaining professional communication at all times.
• Organize and maintain both physical and digital files in a systematic and accessible manner.
• Conduct research and deliver information promptly upon request.
• Prepare a range of documents, including reports, memos, notes, presentations, and other supporting materials.
• Research, plan, and coordinate comprehensive travel arrangements—covering flights, transportation, accommodation, dining, and event bookings.
• Manage highly confidential information and sensitive matters with professionalism, discretion, and sound judgment.
• Coordinate lifestyle-related arrangements, including dining reservations, event planning, entertainment scheduling, and leisure activities.
• Assist with family-related tasks such as school matters, medical appointments, and travel plans.
• Uphold confidentiality and safeguard the employer’s personal and business information.
• Undertake ad hoc tasks or assignments when needed.

Qualifications, Skills and Experience

• Minimum 3 years proven work experience.
• Strong language, business, or hospitality background an advantage.
• Strong organizational skills with the ability to anticipate needs, prioritize tasks, and manage multiple projects.
• Proficiency in MS Office software and other productivity tools for preparing reports, presentations, and documents management.
• High level of integrity, discretion, and commitment to confidentiality.
• Work under pressure and adapt to changing circumstances and workload.
• Possess Class 3 or 3A driving license preferred.

Other Attributes

• Flexible and willing to travel internationally, sometimes on short notice.
• Desire to continuously update skills in line with new technologies and administrative methods.
• Excellent communication skills with all levels of stakeholders, internal and external.
• Strong organizational skills including attention to details, multi-tasking skills and time management skills.
• Good interpersonal skills with a positive attitude to build strong relationships with stakeholders.
• Self-motivated and proactive with demonstrated ability to set priorities and meet deadlines.
• Singaporean/PR only. Candidates that requires workpass need NOT apply.

Benefits

• Health insurance
• Professional development
• Medical Benefits
• Friendly & Positive Workplace Environment