Personal Assistant to CEO / CE Office

Aryan Solutions Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A dynamic solutions provider in Singapore seeks a highly organized individual for executive office support. The role includes managing calendars, handling sensitive materials, and assisting with travel arrangements. Ideal candidates have a diploma, at least 3 years of executive support experience, and strong communication skills. Proficiency in Microsoft Office is required.

Qualifications

• At least 3 years of administrative or executive support experience preferred.
• Excellent organizational skills with the ability to prioritize tasks.
• Strong written and verbal communication skills required.

Responsibilities

• Provide comprehensive secretarial support to the CE office.
• Manage the executive calendar and coordinate appointments.
• Handle sensitive materials with discretion and confidentiality.

Skills

Organizational skills

Multitasking

Communication skills

Professionalism

Interpersonal skills

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Position Overview

We are seeking a highly organized and resourceful individual to provide dedicated support to the Chief Executive (CE) Office. Reporting to the Senior Manager, this role will ensure the smooth day-to-day operations of the Executive Office by managing a range of administrative and operational tasks. The ideal candidate is discreet, detail-oriented, quick grasp information, and thrives in a fast-paced environment.

Role & Responsibilities

• Work closely with the Senior Manager to provide comprehensive secretarial and administrative support to the CE office
• Manage active and dynamic calendar, coordinating internal and external appointments seamlessly
• Handle sensitive and confidential materials with utmost discretion, ensuring a high level of confidentiality at all times
• Assist in travel arrangements include booking of flights, accommodations, and transportation liaising with travel agencies; and obtain approvals (including reimbursement submission) in line with guidelines
• Manage meeting room booking, facilitate meeting set-up and coordinate logistics (e.g. getting refreshments, lunch, tea breaks)
• Support ad hoc projects ensuring effective follow-through and tracking the process to completion

Requirements

• Diploma or equivalent with at least 3 years of administrative or executive support experience preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Excellent organizational skills with the ability to prioritize and multitask
• Strong written and verbal communication skills
• High degree of professionalism, discretion, and confidentiality
• Possesses good interpersonal skills, proactive attitude, team spirit, and willingness to “roll up sleeves” when needed
• Comfortable working with senior stakeholders and under time pressure