Personal Assistant

AZ HR PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A leading HR consultancy in Singapore is seeking a Personal Assistant to provide high-level administrative support to the Director. Key responsibilities include managing schedules, handling correspondence, and providing confidential support. The suitable candidate will demonstrate excellent organizational skills, strong communication abilities, and proficiency in MS Office. This role is crucial for optimizing the executive's productivity in a fast-paced environment.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, anticipate needs, and solve problems proactively.
• High level of discretion, confidentiality, and professionalism.

Responsibilities

• Manage executive’s calendar, schedule meetings, and coordinate appointments.
• Handle incoming calls, emails, and correspondence promptly and professionally.
• Assist with travel arrangements, itineraries, and expense reports.
• Liaise with internal and external stakeholders on behalf of the executive.
• Maintain confidentiality of sensitive information.
• Support personal errands or tasks as required.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Proficiency in MS Office

Problem-solving skills

Discretion

Job description

Job Summary

The Personal Assistant (PA) provides high-level administrative support to Director, ensuring efficient operation of daily schedules, correspondence, and office tasks. The PA acts as a key point of contact and helps manage priorities, deadlines, and confidential information with discretion.

Key Responsibilities

• Manage executive’s calendar, schedule meetings, and coordinate appointments.
• Handle incoming calls, emails, and correspondence promptly and professionally.
• Assist with travel arrangements, itineraries, and expense reports.
• Liaise with internal and external stakeholders on behalf of the executive.
• Maintain confidentiality of sensitive information.
• Support personal errands or tasks as required to optimize the executive’s productivity.
• Conduct research, compile data.

Qualifications & Skills

• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, anticipate needs, and solve problems proactively.
• High level of discretion, confidentiality, and professionalism.

AZ HR PTE. LTD.

EA Licence No : 25C2928

ZHANG JIE

Reg No : R25141823