Personal Assistant / Administrative Executive

JLP PTE. LTD.; Singapore; On-site; SGD 35,544 - 42,575; Full time

Job summary

JLP PTE. LTD. in Singapore is hiring a Personal Assistant / Administrative Executive to support daily operations, manage sales paperwork, process listings, and perform market data research.

You will generate business reports and help with scheduling, emails, and general office tasks; 1 year experience preferred; proficiency in Microsoft Office and strong English communication; salary $3,500 SGD per month; 5-day week, 9am–6pm, location Singapore.

Qualifications

• 1 year of relevant admin or sales support experience.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong written and verbal English communication.
• Ability to work independently with minimal supervision.
• Immediate availability preferred.

Responsibilities

• Prepare, process, and track sales documents, quotations, invoices, and submissions.
• Create, update, and maintain product/service listings across platforms.
• Conduct data research and generate regular admin and sales reports.
• Handle emails, file digital documents, and coordinate schedules.
• Assist the owner with daily operational tasks.

Skills

Organizational skills

Communication

Self-motivated

Independent working

Tools

Microsoft Office

Web research

Listing platforms

Job description

Role Overview

We are a growing SME in Singapore seeking a reliable, organized, and proactive Personal Assistant / Administrative Executive to support our daily operations and administrative workflow. You will play a crucial role in managing sales paperwork, processing listings, conducting market data research, and generating business reports.

Key Responsibilities

• Sales Administration & Submission: Prepare, process, and track sales documents, quotations, invoices, and official submissions in a timely manner.

• Listing Management: Create, update, and maintain product/service listings across various digital platforms and internal databases.

• Data Research & Reporting: Conduct desk research, compile relevant data, and generate regular administrative and sales reports for management review.

• General Office Administration: Handle ad-hoc administrative tasks, file digital documents, manage emails, and coordinate schedules or calendars.

• Operational Support: Assist the business owner with daily operational tasks to ensure smooth business execution.

Job Requirements

• Experience: Minimum 1 year of relevant experience in administrative, secretarial, or sales support roles.

• Technical Skills: Proficient in Microsoft Office (Excel, Word, PowerPoint) and tech-savvy with web research and digital listing platforms.

• Language Skills: Strong written and verbal communication skills in English to liaise with internal and external parties.

• Soft Skills: Meticulous, highly organized, self-motivated, and capable of working independently with minimal supervision.

• Eligibility: Candidates with immediate availability or short notice periods are preferred.

Work Schedule & Remuneration

• Salary: $3,500 / month (commensurate with experience)

• Working Hours: Monday to Friday, 9:00 AM – 6:00 PM (5-day work week)

• Location: Singapore (Central/Office location)

• Employment Type: Full-Time, Permanent