ADMIN ASSITANCE - PA

Intersoftkk (S) Pte. Ltd.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

Intersoftkk (S) Pte. Ltd. in Singapore seeks an administrative assistant to support documentation processing, filing, email management, and appointment coordination.

The role requires high accuracy, strong organisation, and the ability to multitask with initiative. Office-based role with training provided and a 5-day work week.

Qualifications

• Minimum GCE ‘O’ Level / Diploma / Degree in any discipline.
• Prior administrative experience preferred; candidates with learning attitude welcome.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Strong organisational skills and ability to multitask effectively.
• Good communication skills (written and verbal).
• Able to work independently and take initiative.

Responsibilities

• Review and process documentation with a high level of accuracy and attention to detail.
• Maintain organised filing systems (digital and physical) for easy retrieval and compliance purposes.
• Manage email correspondence in a timely and professional manner.
• Make outbound calls to coordinate appointments and follow up on client matters.
• Support preparation and submission of documentation in accordance with internal and regulatory requirements.
• Assist with compliance-related tasks to ensure completeness and accuracy of records.
• Respond to client enquiries (WhatsApp, email, calls) promptly and professionally, ensuring follow-ups are completed within stipulated timelines.
• Provide general administrative support and handle ad-hoc duties as assigned.
• Presentation for monthly meeting in PPT, XLS & Social Media posting.

Skills

Attention to detail

Multitasking

Communication skills

Independent initiative

Education

GCE O level / Diploma / Degree

Tools

Microsoft Office

Job description

Key Responsibilities

• Review and process documentation with ahigh level of accuracy and attention to detail
• Maintain organised filing systems (digital and physical) for easy retrieval and compliance purposes
• Manage email correspondence in a timely and professional manner
• Make outbound calls to coordinate appointments and follow up on client matters
• Support preparation and submission of documentation in accordance with internal and regulatory requirements
• Assist with compliance-related tasks to ensure completeness and accuracy of records
• Respond to client enquiries (WhatsApp, email, calls) promptly and professionally, ensuring follow-ups are completed within stipulated timelines
• Provide general administrative support and handle ad-hoc duties as assigned
• Presentation for monthly meeting in PPT , XLS & Social Media posting.

Performance Expectations

• Accuracy:Able to complete tasks with minimal errors and strong attention to detail
• Responsiveness:Emails and client enquiries to be attended to within 1–2 working days
• Efficiency:Able to manage and complete assigned tasks within stipulated timelines
• Ownership:Proactive in following up on pending matters without constant supervision
• Organisation:Maintains clear and structured records for all work handled

Requirements

• Minimum GCE ‘O’ Level / Diploma / Degree in any discipline
• Prior administrative experience is preferred; candidates with strong learning attitude are welcome
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong organisational skills and ability to multitask effectively
• Good communication skills (written and verbal)
• Able to work independently and take initiative
• Proactive and takes initiative

Language Requirement

• This role requires communication with proficient in english.
• Candidates should be able to converse and write in english to support client needs.

Work Environment

• 5-day work week
• Office-based role in Singapore
• Training and guidance will be provided