Personal Assistant

Private Advertiser; Singapore; On-site; SGD 47,000 - 67,000; Full time

Job summary

Private Advertiser in Singapore is seeking a Personal Assistant to support a senior boss at our Upper Paya Lebar North-East Region office on a full-time basis. You will manage calendars, handle correspondence, and perform essential administrative tasks with discretion.

The role requires Mandarin and English, strong organization, and proficiency in Word, Excel and Outlook. You will liaise with clients, prepare documents, file records, process invoices, and assist in complex problem-solving as

Qualifications

• Proven experience as Personal Assistant or executive support.
• Excellent organizational and time management skills.
• English and Mandarin communication proficiency.
• Discretion handling confidential information.
• Detail-oriented with proactive attitude.
• Real estate/property sector experience is a plus.

Responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diary management for a senior boss.
• Handling confidential correspondence and communications on her behalf.
• Providing comprehensive administrative support including organizing contracts, document preparation, filing and record management.
• Maintaining organized filing systems and ensuring proper documentation and archiving of important records.
• Acting as a liaison between the boss and her clients.
• Assist in solving work problems in complex situations.
• Managing expense reports and processing invoices for commissions.
• Undertaking ad hoc duties as required.

Skills

Executive support

Calendar management

Bilingual English/Mandarin

MS Office

Confidentiality

Communication

Teamwork

Self-motivation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

About the role

We are seeking a Personal Assistant to join our team at our Upper Paya Lebar North-East Region office on a full-time basis. This is a key administrative position that will provide essential support to one senior boss, ensuring the smooth and efficient operation of the real estate and property business. As Personal Assistant, you will be the cornerstone of support, managing calendars, correspondence, and administrative functions whilst maintaining the highest standards of professionalism and discretion.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating diary management for a senior boss.

• Handling confidential correspondence and communications on her behalf..

• Providing comprehensive administrative support including organizing contracts, document preparation, filing and record management.

• Maintaining organized filing systems and ensuring proper documentation and archiving of important records

• Acting as a liaison between the boss and her clients.

• Assist in solving work problems in complex situations.

• Managing expense reports and processing invoices for commissions.

• Undertaking ad hoc duties as required.

What we're looking for

• Proven experience working as a Personal Assistant or in a similar executive support role.

• Good organizational and time management skills with the ability to manage multiple priorities simultaneously.

• Written and verbal communication skills in English and Mandarin with the ability to interact professionally with internal and external contacts. We are seeking candidates proficient in Mandarin to effectively communicate with Mandarin-speaking clients.

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook.

• Demonstrated ability to handle confidential information with discretion and maintain strict confidentiality.

• Exceptional attention to detail and accuracy in all administrative tasks and self-motivated.

• Proactive approach with the ability to anticipate needs and take initiative.

• Professional demeanor and ability to work effectively within a team environment as well as independently.

• Experience in the real estate and property sector is advantageous.

What we offer

We are committed to providing a rewarding workplace where our employees feel valued and supported. We offer competitive remuneration commensurate with experience, qualifications and performance. As a full-time team member, you will have access to a supportive work environment with opportunities for professional development and career progression. We foster a collaborative culture where your contributions are recognized and appreciated. Our office location in Upper Paya Lebar North-East Region provides convenient accessibility and a professional setting in which to work.