Executive Assistant (Admin & PA)

Rezt & Relax Interior; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Rezt & Relax Interior is seeking a meticulous Executive Assistant (Admin & PA) to support three Directors and the company’s operations. This role blends personal assistance with administrative, HR, and coordination duties, requiring proactivity, organisation, and discretion.

Responsibilities include calendar management, document prep, asset upkeep, travel planning, HR tasks like work passes, vendor liaison, events, and handling confidential information.

Qualifications

• Minimum 2–3 years of relevant experience including HR exposure.
• Proficient in Microsoft Office and Google Apps.
• Strong organisational, planning and follow-up skills.

Responsibilities

• Provide full secretarial support to the 3 Directors, including calendar management and document preparation.
• Support day-to-day administrative needs across all departments.
• Manage and coordinate maintenance of company assets.
• Prioritise and handle all correspondence: emails, letters, memos, and notices.
• Handle confidential information and ensure secure document management.
• Prepare slides and materials for monthly and quarterly company meetings.
• Liaise with vendors and arrange presentations during internal meetings.
• Manage information flow and communications promptly and accurately.
• Maintain well-organised filing systems (digital and physical).
• Make travel and accommodation arrangements per company policy.
• Assist with HR-related tasks: work pass applications and renewals.
• Keep management updated on MOM regulations and changes.
• Handle customer feedback and assist in complaint resolution.
• Plan and coordinate company events, team gatherings, and annual functions.
• Provide general support and take on ad-hoc assignments as required.

Skills

Calendar management

Secretarial support

HR coordination

Vendor liaison

Event planning

Document preparation

Tools

Microsoft Office

Google Apps

Job description

We are looking for a meticulous and dependable Executive Assistant (Admin & PA) to support our 3 Directors and company operations. This is a key role that combines personal assistant duties with administrative, HR, and coordination responsibilities. If you’re proactive, well-organised, and able to handle sensitive matters with professionalism, we’d love to meet you.

Key Responsibilities:

• Provide full secretarial support to the 3 Directors, including calendar management and document preparation
• Support day-to-day administrative needs across all departments
• Manage and coordinate maintenance of company assets
• Prioritise and handle all correspondence: emails, letters, memos, and notices
• Handle confidential information and ensure secure document management
• Prepare slides and materials for monthly and quarterly company meetings
• Liaise with vendors and arrange presentations during internal meetings
• Manage information flow and communications promptly and accurately
• Maintain well-organised filing systems (digital and physical)
• Make travel and accommodation arrangements per company policy
• Assist with HR-related tasks:
  • Work pass applications and renewals
  • Keep management updated on MOM regulations and changes
• Handle customer feedback and assist in complaint resolution
• Plan and coordinate company events, team gatherings, and annual functions
• Provide general support and take on ad-hoc assignments as required

Requirements:

• Minimum 2–3 years of relevant experience, including HR-related exposure
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Apps (Docs, Sheets, Slides, Calendar, Drive)
• Strong organisational, planning, and follow‑up skills
• Meticulous, detail-oriented, and proactive
• Ability to multi‑task, prioritise effectively, and meet deadlines
• Responsible, dependable, and able to work independently
• Professional and pleasant disposition; strong interpersonal skills
• Customer-service oriented when engaging with clients, vendors, and subcontractors
• Excellent written and verbal communication skills
• A team player who thrives in a supportive and fast‑paced environment
• Experience in handling statutory renewals (e.g. CaseTrust, ISO, BCA, HDB) is a plus