Personal Assistant

Ingold Premier; Singapore; On-site; SGD 45,000 - 73,000; Full time

Job summary

Ingold Premier in Singapore is seeking a responsible Personal Assistant to provide administrative and operational support to the management team. You will manage calendars, travel, and prepare materials for meetings.

The role requires at least three years in a similar position, strong organisational and communication skills, independent work style, and proficiency with Word, Excel and PowerPoint. A high level of confidentiality and professionalism is essential.

Qualifications

• At least three years of experience as a Personal Assistant or in a similar role.
• Strong organisational and time-management abilities are essential.
• Independent worker who can manage multiple tasks and tight deadlines.
• Proficient with Microsoft Word, Excel and PowerPoint.

Responsibilities

• Manage management team calendars, appointments and schedules.
• Arrange local and overseas business travel including flights and accommodation.
• Prepare reports, presentations, and meeting materials.
• Coordinate communication with internal and external parties.
• Monitor project schedules and follow up on tasks.
• Organise client meetings and company events.
• Assist with expense claims, filing, and record maintenance.
• Handle confidential information with discretion.
• Provide administrative support for management consulting projects when required.
• Perform other duties as assigned by the management team.

Skills

Organisational skills

Communication skills

Time-management

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Job Description

We are seeking a responsible and well-organised PersonalAssistant to provide administrative and operational support to the managementteam.

Key Responsibilities

• Manage the management team’s calendar, appointments, meetings and business schedules.
• Arrange local and overseas business travel, including flights, accommodation, transportation and itineraries.
• Prepare business correspondence, reports, presentations, meeting materials and meeting minutes.
• Coordinate communication with internal departments, clients, consultants, vendors and other external parties.
• Monitor project schedules and follow up on outstanding tasks to ensure timely completion.
• Organise client meetings, business events and other company activities.
• Assist with expense claims, document filing, record maintenance and general administrative matters.
• Handle confidential company and management information with professionalism and discretion.
• Provide administrative support for management consultancy projects when required.
• Perform other duties assigned by the management team.

Requirements

• At least three years of relevant experience as a Personal Assistant, Executive Assistant or in a similar administrative position.
• Strong organisational, communication and time-management skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Strong attention to detail and a high level of confidentiality and professionalism.