PERSONAL ASSISTANT

SKYWORKS CONSULTING PTE. LTD.; Singapore; On-site; SGD 33,000 - 51,000; Full time

Job summary

Skyworks Consulting Pte Ltd in Singapore is seeking a capable administrative assistant to support scheduling, client coordination, and finance-related paperwork. You will manage calendars, prepare invoices and reports, and keep filing systems well organized.

Strong communication and familiarity with Google Workspace and calendar tools are essential, as is discretion with confidential information. This full-time role offers daily operations support and opportunities to interact with internal

Qualifications

• Prior experience in an administrative or assistant role, preferably with exposure to finance-related work.
• Familiar with scheduling tools such as Google Calendar or Outlook.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office or Google Workspace.
• Experience handling financial documents such as invoices and reports.
• Highly organised with strong attention to detail and the ability to multitask.
• Professional and trustworthy when dealing with confidential information.

Responsibilities

• Scheduling & Client Coordination: Arrange and manage appointments for new and existing clients.
• Maintain and update calendars to avoid scheduling overlaps.
• Send reminders and follow-ups to ensure smooth client engagement.
• Financial Documentation Support: Assist with the preparation and organisation of financial documents such as invoices, expense claims, and reports.
• Ensure all financial records are accurate, properly maintained, and compliant with requirements.
• Liaise with internal teams or clients to address finance-related queries.
• General Administrative Duties: Carry out routine administrative tasks including data entry, filing, and email correspondence.
• Maintain well-organised digital filing systems.
• Support daily operations with ad-hoc administrative tasks when required.

Skills

Scheduling tools

Communication skills

Microsoft Office / Google Workspace

Confidential handling

Multitasking

Tools

Google Calendar

Outlook

CRM systems

Canva

Job description

Main Responsibilities

Scheduling & Client Coordination

• Arrange and manage appointments for new and existing clients
• Maintain and update calendars to avoid scheduling overlaps
• Send reminders and follow-ups to ensure smooth client engagement

Financial Documentation Support

• Assist with the preparation and organisation of financial documents such as invoices, expense claims, and reports
• Ensure all financial records are accurate, properly maintained, and compliant with requirements
• Liaise with internal teams or clients to address finance-related queries

General Administrative Duties

• Carry out routine administrative tasks including data entry, filing, and email correspondence
• Maintain well-organised digital filing systems
• Support daily operations with ad-hoc administrative tasks when required

Requirements

• Prior experience in an administrative or assistant role, preferably with exposure to finance-related work
• Familiar with scheduling tools such as Google Calendar or Outlook
• Strong written and verbal communication skills
• Proficient in Microsoft Office or Google Workspace
• Experience handling financial documents such as invoices and reports
• Highly organised with strong attention to detail and the ability to multitask
• Professional and trustworthy when dealing with confidential information

Preferred Skills

• Basic knowledge of design tools (e.g. Canva)
• Experience in customer-facing roles or client interaction
• Familiarity with CRM systems or marketing tools
• Ability to communicate in Chinese

EA License:

Skyworks Consulting Pte Ltd / Employment Agency License Number:

20C0304