Personal Assistant

INGOLD PREMIER PTE. LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

INGOLD PREMIER PTE. LTD. is seeking a responsible Personal Assistant to provide administrative and operational support to the management team in Singapore.

The role involves managing calendars, arranging travel, preparing reports and materials, and coordinating with internal and external stakeholders. The ideal candidate has at least 3 years of PA/EA experience, strong organisational and communication skills, and the ability to work independently while maintaining confidentiality and

Qualifications

• 3+ years of experience as a Personal Assistant, Executive Assistant or similar administrative position.
• Strong organisational and communication skills.
• Able to work independently, manage multiple tasks and meet deadlines.

Responsibilities

• Manage the management team’s calendar, appointments, meetings and business schedules.
• Arrange local and overseas business travel, including flights, accommodation, transportation and itineraries.
• Prepare business correspondence, reports, presentations, meeting materials and meeting minutes.
• Coordinate communication with internal departments, clients, consultants, vendors and other external parties.
• Monitor project schedules and follow up on outstanding tasks to ensure timely completion.
• Organise client meetings, business events and other company activities.
• Assist with expense claims, document filing, record maintenance and general administrative matters.
• Handle confidential company and management information with professionalism and discretion.
• Provide administrative support for management consultancy projects when required.
• Perform other duties assigned by the management team.

Skills

Calendar management

Organization skills

Communication

Time management

Discretion

Multitasking

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Outlook

Job description

We are seeking a responsible and well-organised PersonalAssistant to provide administrative and operational support to the managementteam.

Key Responsibilities

• Manage the management team’s calendar, appointments, meetings and business schedules.
• Arrange local and overseas business travel, including flights, accommodation, transportation and itineraries.
• Prepare business correspondence, reports, presentations, meeting materials and meeting minutes.
• Coordinate communication with internal departments, clients, consultants, vendors and other external parties.
• Monitor project schedules and follow up on outstanding tasks to ensure timely completion.
• Organise client meetings, business events and other company activities.
• Assist with expense claims, document filing, record maintenance and general administrative matters.
• Handle confidential company and management information with professionalism and discretion.
• Provide administrative support for management consultancy projects when required.
• Perform other duties assigned by the management team.

Requirements

• At least three years of relevant experience as a Personal Assistant, Executive Assistant or in a similar administrative position.
• Strong organisational, communication and time-management skills.
• Able to work independently, manage multiple tasks and meet deadlines.
• Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.
• Strong attention to detail and a high level of confidentiality and professionalism.