Personal Assistant | 6 Months Contract | CBD | Start Immediate

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is looking for an Office Administrator to streamline daily operations and provide executive support. The ideal candidate will have strong organizational skills and proficiency in Microsoft Office applications. Responsibilities include managing office supplies, coordinating with vendors, and maintaining compliance with safety regulations. This role demands professionalism and the ability to handle confidential matters. Competitive salary of up to $4500 monthly is offered.

Qualifications

• Oversee daily office operations to ensure efficiency and smooth workflow.
• Coordinate with vendors, contractors, service providers, building management, and landlord.
• Assist with employee onboarding and records management.

Responsibilities

• Ensure compliance with office health, safety, and security regulations.
• Manage and coordinate calendars and travel arrangements.
• Monitor and manage the office administration budget.

Skills

Strong secretarial and administrative skills

Excellent organizational skills

High level of discretion and professionalism

Proficiency in Microsoft Office applications

Job description

5 Days/ week
Raffles Place
Up to $4500

Office Administration

• Oversee daily office operations to ensure efficiency and smooth workflow
• Ensure office equipment and supplies are well maintained and operational
• Coordinate with vendors, contractors, service providers, building management, and landlord
• Ensure compliance with office health, safety, and security regulations
• Develop and implement administrative policies, procedures, and office protocols
• Assist in planning and executing meetings and events

Administrative & Executive Support

• Provide administrative support to the Manager, including collation of reports and preparation of presentations and documentation
• Manage and coordinate calendars, appointments, travel arrangements, and expense reporting
• Screen and manage calls, emails, and correspondence on behalf of the Manager
• Take minutes of meetings, track action items, and follow up on outstanding tasks
• Handle confidential matters with discretion and professionalism

HR & Employee Support

• Assist with employee onboarding, allocation of office resources, and records management
• Maintain leave tracking, office policies, and HR administrative support

Budget & Expense Management

• Monitor and manage the office administration budget
• Process expense claims, office purchases, and vendor coordination

IT & Document Management

• Liaise with IT support to maintain office systems, databases, and security protocols
• Ensure proper filing and retrieval of documents, contracts, and reports

Required Experience & Skills

• Strong secretarial and administrative skills, including schedule and correspondence management
• Excellent organizational skills, with the ability to manage office operations and track work progress
• High level of discretion and professionalism in handling sensitive information
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint)

Personal Attributes

• Team-oriented and collaborative
• Meticulous, mature, and able to exercise sound judgment
• Able to work independently with minimal supervision
• Capable of multitasking and meeting tight timelines