Personal Assistant

FORTUNE 9 GROUP PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks a dedicated professional for secretarial support to the Chairman. Responsibilities include managing schedules, coordinating meetings, and handling sensitive information with discretion. The ideal candidate holds a Bachelor's degree and has 3 years of relevant experience. Bilingual proficiency in English and Chinese is essential for effective communication with stakeholders. Flexibility to travel and adapt to varying hours is required.

Qualifications

• 3 years of relevant working experience is required.
• Bilingual proficiency is needed to communicate with diverse stakeholders.
• Flexibility to work varying hours and travel overseas.

Responsibilities

• Act as a point of contact between departments and external parties.
• Handle confidential information and uphold professional standards.
• Provide comprehensive secretarial support to the Chairman.

Skills

Confidentiality

Communication in English

Communication in Chinese

Calendar management

Travel arrangement

Education

Bachelor’s degree in Business Management

Job description

Key Responsibilities:

· Act as a point of contact between internal departments and external legal counsels, government agencies, or regulators, coordinate document signing, notarization, and filing.

· Handle all information with strict confidentiality, uphold professional and ethical standards in legal support activities.

· Provide comprehensive secretarial support, including managing calendars, scheduling meetings, and organizing appointments and engagements.

· Provide administrative assistance to the Chairman as required, including taking minutes, preparing PowerPoint slides, and other tasks as needed.

· Coordinate both internal and external meetings, ensuring smooth logistics for onsite or virtual gatherings.

· Arrange and coordinate complex travel arrangements, including visa processing and accommodations, for business and personal trips.

· Execute various errands and provide event support as required.

· Perform additional secretarial tasks according to established guidelines, ensuring accuracy and timeliness.

· Proactively anticipate the chairman's needs and assist in ad-hoc tasks to facilitate efficient operations.

· as a liaison between the chairman and other stakeholders, conveying instructions and ensuring effective communication.

· Maintain confidentiality and handle sensitive information with discretion and professionalism.

· Undertake additional tasks assigned by Management on an ad-hoc basis.

Qualifications:

• 3 years of driving experience (Singapore type 3A, Automatic MPV Car) is an advantage.

• Candidate should possess a Bachelor’s degree in Business Management or equivalent with at least 3 years of relevant working experience.

• Willingness to work flexible hours.

• Flexible to travel overseas as needed.

• Bilingual proficiency in English and Chinese (both written and spoken) to effectively communicate with English and Chinese-speaking stakeholders.