Personal Assistant

Aqua Matters Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A private mineral water company in Singapore is seeking a Personal Assistant to the Chairman. The role encompasses managing the Executive's calendar, preparing meeting materials, and coordinating travel arrangements. Candidates should be highly organized, able to handle confidential information, and represent the Executive professionally. The position also involves assisting with operational tasks and ensuring smooth logistics for meetings. This is an exciting opportunity to support senior leadership in a rapidly expanding company.

Responsibilities

• Manage and maintain the Executive’s calendar, including scheduling meetings and appointments.
• Prepare meeting points, agendas, and follow-up action items.
• Arrange domestic and international travel bookings.
• Attend meetings and take minutes, capturing key discussion points.

Job description

We are an exciting new brand of Natural Mineral Water with the bottling facility located in Finland. The Company has invested over S$20 Million in the construction of the factory and are currently available in Singapore, China , Macau and are rapidly expanding. This role will be the Personal Assistant to the Chairman of the company.

Responsibilities

Administrative & Scheduling Support

• Manage and maintain the Executive’s calendar, including scheduling meetings, appointments, and travel itineraries.
• Prepare meeting points, agendas, briefing notes, and follow-up action items.
• Organize and prioritize the Executive’s daily tasks, to-do lists, and reminders.
• Coordinate internal and external meetings, ensuring smooth logistics.

Travel & Event Coordination

• Arrange domestic and international travel bookings, accommodation, and transportation.
• Accompany the Executive on business trips or events when required.
• Ensure all travel documents, schedules, and materials are prepared in advance.

Meeting & Appointment Support

• Attend meetings and appointments with the Executive during the day, evening, or night.
• Take minutes, capture key discussion points, and track follow-ups.
• Represent the Executive professionally in interactions with partners, clients, or vendors.

Operational & Organizational Tasks

• Maintain proper filing systems (digital and physical).
• Assist in preparing presentations, reports, and documentation.
• Handle confidential information with utmost discretion.
• Support in personal tasks, errands, and ad-hoc responsibilities.