Personal Assistant

CFG (USQ) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established company is seeking an Administrative Support professional in Singapore to manage schedules, handle communication, and ensure confidentiality. Responsibilities include managing calendars, answering correspondence, organizing travel arrangements, and serving as a liaison for the executive. The ideal candidate should possess excellent organizational skills and the ability to manage sensitive information discreetly. This role offers a chance to work in a dynamic environment while supporting senior management.

Qualifications

• Experience in managing calendars and scheduling meetings.
• Excellent communication and organizational skills.
• Ability to handle sensitive information discreetly.

Responsibilities

• Managing calendars and scheduling meetings or appointments.
• Answering phone calls and handling correspondence.
• Taking notes and preparing reports or presentations.
• Booking and managing travel arrangements.
• Acting as the point of contact for the executive.
• Handling sensitive information with confidentiality.

Job description

Administrative Support

• Managing calendars and scheduling meetings or appointments.
• Answering phone calls and handling correspondence (emails, letters, packages).
• Taking notes and preparing reports or presentations.
• Credit Card Expense Claim Submission
• Organizing and maintaining files and documents.

Time & Schedule Management

• Booking and managing travel arrangements (flights, accommodations, itineraries).
• Reminding about important tasks, meetings, or deadlines.
• Ensuring the day-to-day schedule runs smoothly and efficiently.

Communication Liaison

• Acting as the point of contact between the executive and other people.
• Managing incoming requests and prioritizing urgent matters.

Confidentiality & Discretion

• Handling sensitive information with the highest level of privacy.
• Managing confidential documents and conversations securely.

Any Ad Hoc Duties Assigned by CEO