Personal Assistant

JAC Recruitment Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency is seeking a highly organized Personal Assistant in Singapore. The successful candidate will provide comprehensive support to senior executives, managing executive, administrative, and personal tasks with professionalism. Responsibilities include coordinating events, overseeing household arrangements, and assisting with travel logistics. Ideal candidates should have 3-5 years of relevant experience, strong organizational and communication skills, and a high level of discretion. Flexibility for travel and extended hours is required.

Qualifications

• 3–5 years experience as a Personal Assistant or similar role.
• Strong multitasking abilities.
• High level of discretion and confidentiality.

Responsibilities

• Coordinate events and appearances for the Principal.
• Manage meeting minutes and data filing systems.
• Oversee household arrangements and inventory organization.
• Handle purchasing and maintain vendor directories.
• Assist with travel logistics and outings.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Discretion

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office Suite

Google Workspace

Job description

COMPANY OVERVIEW

Our client is a leading Singapore-based management consultancy, delivers branding, marketing strategy, and integrated business solutions with a strong regional presence across Asia and the US.

JOB RESPONSIBILITIES

We are looking for a highly organized, resourceful, and discreet Personal Assistant to provide comprehensive support to the Principal. The role involves managing a wide range of executive, administrative, and personal tasks with professionalism and efficiency.

• Coordinate preparations for events and appearances, including scheduling makeup, outfit selection, and setting up styling areas.
• Manage meeting minutes, process documents, and maintain accurate data filing systems.
• Oversee household arrangements, inventory organization, meal and refreshment planning, and wardrobe management.
• Design and arrange decorative elements (e.g., artwork or photographs) in the master bedroom to enhance its visual appeal and ambiance.
• Handle purchasing and maintain vendor directories.
• Coordinate the purchase of gowns, handbags, cosmetics, and skincare products; accompany the Principal to exclusive launches or new product arrivals.
• Assist with packing, accompany the Principal on outings, and provide logistical support for domestic and international travel.
• Perform additional tasks or special assignments as delegated by supervisors.

JOB REQUIREMENTS

• Diploma or Bachelor’s degree preferred; equivalent experience will be considered.
• Minimum 3–5 years in a Personal Assistant or similar role, preferably supporting senior executives or high-profile individuals.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and Google Workspace.
• High level of discretion and confidentiality.
• Professional demeanor and ability to handle sensitive situations.
• Flexible and adaptable to changing schedules and priorities.
• Willingness to work rotating shifts and cover colleagues when needed.
• Availability for overseas travel during school holidays and festive periods.
• Comfortable with occasional extended hours and urgent tasks.

Working Location: Singapore