Payroll Specialist

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

A leading offshore engineering company in Singapore is seeking a Payroll Administrator to manage employee payroll processes, ensure data accuracy, and generate finance reports. The ideal candidate will have experience in HR/Payroll Administration and be proficient in MS Excel. Knowledge of Time software Payroll/HRIS is essential, and prior experience with HRIS implementation would be advantageous. This role requires effective coordination with the HR Department to meet statutory requirements.

Qualifications

• Experience in HR/Payroll Administration.
• Proficient in MS Excel.
• Prior experience in HRIS implementation is an advantage.
• HRIS implementation experience is an advantage.

Responsibilities

• Process the payroll for employees and seek approval for payment.
• Verify employees’ data accuracy, overtime hours, attendance, and leave applications.
• Prepare payroll related reports for Finance Department for month end closing.
• Co-ordinate with HR Department to maintain personal and payroll information.
• Prepare payments for new hires after 20th of the month.
• Compute payment for WICA for month-end payroll.
• Generate e-payslip and payroll reports for finance.
• Manage payroll cashbook and posting to General Ledger.
• Prepare Annual Leave and Bonus accrual reports.
• Generate Foreign Worker Levy report.
• Prepare supporting documents for government grants.
• Generate Company annual income report.
• Prepare Headcount report for verification.
• Coordinate with HR Department for compliance.

Skills

Experience in HR/Payroll Administration

Knowledge of Time software Payroll/HRIS

Proficient in MS Excel

Prior Experience in HRIS implementation

Job description

Job Description:

• Process the payroll for employees and seek approval for payment
• Verify the validity and timely submission of employees claims
• Process final salary and submit for income tax clearance like IR21 and all other related tax forms and filings for foreign employees.
• Verify employees’ data accuracy, overtime hours, attendance and leave applications and liaise with HR department on any changes in such personal data
• Prepare and process payment for new hired joined after 20th of the month to giro on 7th of the following month.
• Prepare and compute payment for WICA to process in month end payroll.
• Generate e-payslip for month end and special period.
• Arrange for bank payment when required.
• Manage payroll cashbook and posting to General Ledger.
• Download bank file.
• Prepare Annual Leave accrual & Bonus accrual Reports for Finance Department.
• Prepare payroll related report for Finance Department for month end closing.
• Budget Preparation for worker and ensure payroll budget is prepared accurately.
• Generate Foreign Worker Levy report to match with the monthly levy bill and inform HR to update the latest levy tier and rate in payroll system.
• Prepare and generate requested supporting document like CPF statement, employee’s payslip etc for Government’s grant application when required.
• Generate Company annual income report to Admin’s Manager for annual insurance renewal.
• Prepare Headcount report for headcount verification by HOD.
• Prepare employee listing for Production admin for month end Project Costing report.
• Co-ordinate with HR Department to ensure all personal and payroll information and records are maintained in accordance with statutory requirements.

Job Requirements:

• Experience in HR/Payroll Administration
• Knowledge of Time software Payroll/HRIS.
• Proficient in MS Excel
• Prior Experience in HRIS implementation will be an advantage