Ops Admin

Fresh Cleaning Facilities Management Pte Ltd; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

Fresh Cleaning Facilities Management Pte Ltd in Singapore is seeking a capable Operations Administrator to coordinate daily staffing, schedules, and site deployments. You will liaise with clients, arrange interviews, onboarding, and support a fast-paced cleaning operations team across multiple sites.

The role requires strong multitasking, clear communication, and the ability to adapt to last-minute changes, with exposure to payroll inputs and SOP compliance.

Qualifications

• Candidates should be able to coordinate operations across multiple sites.
• Strong multitasking and prioritisation skills are essential.
• Excellent communication with clients, cleaners, and supervisors is required.

Responsibilities

• Coordinate daily operations and manpower deployment across sites.
• Liaise with clients on scheduling, feedback, and service requests.
• Support recruitment: arranging interviews and onboarding workers.
• Prepare work schedules, rosters, and site assignments.
• Monitor staff performance and report operational issues.
• Handle documentation: contracts, reports, checklists, invoices.
• Coordinate with suppliers for cleaning materials and equipment.
• Assist in payroll inputs (timesheets, overtime, leave records).
• Ensure compliance with SOPs and safety regulations.
• Provide general admin support to operations team.

Skills

Coordination

Multitasking

Communication

Independent work

Time management

Tools

Microsoft Excel

WhatsApp

Scheduling tools

Job description

Job Description

• Handle daily operations coordination (manpower deployment, attendance tracking)
• Liaise with clients on scheduling, feedback, and service requests
• Support recruitment process (arranging interviews, onboarding workers)
• Prepare work schedules, duty rosters, and site assignments
• Monitor staff performance and report operational issues
• Handle documentation (contracts, reports, checklists, invoices)
• Coordinate with suppliers for cleaning materials and equipment
• Assist in payroll inputs (timesheets, overtime, leave records)
• Ensure compliance with company SOPs and safety regulations
• Provide general admin support to operations team

Job Requirements

• Able to work 5.5 / 6-day work week, including weekends or public holidays when required (off days on rotation)
• Willing to be contactable after office hours for urgent operational matters (e.g. manpower issues, last-minute replacements)
• Prior experience in operations / admin / cleaning industry preferred
• Good coordination and multitasking skills to handle multiple sites and workers
• Strong communication skills (able to liaise with clients, cleaners, and supervisors)
• Comfortable handling last-minute changes and fast-paced environment
• Basic knowledge of Microsoft Excel / WhatsApp / scheduling tools
• Able to handle timesheets, attendance tracking, and simple payroll inputs
• Responsible and able to work independently with minimal supervision
• Able to travel to sites when required (for checks or coordination)
• Patient and firm when managing workers (including elderly cleaners)

Skills

OperationSchedulingSchedulerOperation ExecutiveOperation AssistantOperation Admin