Admin Executive

RE SUSTAINABILITY CLEANTECH PTE. LTD.; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

RE SUSTAINABILITY CLEANTECH PTE. LTD. in Singapore is seeking an Administrative Assistant to support the Cleaning Operations Team with daily tasks and record‑keeping.

You will handle attendance, documentation, data entry, and liaison with internal teams, clients and vendors. A Diploma or higher is required, and fresh graduates are welcome to apply; proficiency in Excel, Word and PowerPoint is essential.

Qualifications

• Diploma qualification minimum; fresh graduates welcome.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good organisational, coordination and time-management skills.
• Good communication and interpersonal skills to liaise with internal teams, clients and vendors.
• Able to manage multiple tasks and meet reporting deadlines.
• A proactive team player who is willing to learn and support daily operational needs.
• Experience in administration or facilities management is an advantage but not essential.

Responsibilities

• Provide administrative support to the Cleaning Operations Team to ensure smooth daily operations.
• Assist with the preparation, updating and maintenance of operational records, manpower deployment schedules, attendance records and other relevant documents.
• Assist in tracking manpower deployment, vacancies, replacements and staff movements across cleaning sites.
• Prepare and submit attendance records and other required documents accurately and on time.
• Assist in processing purchase requisitions (PR), invoices, claims and other administrative documentation.
• Maintain proper filing and documentation of cleaning operations records, staff information and client-related documents.
• Assist cleaners and supervisors with HR apps.
• Perform data entry and general administrative duties to support the Operations Team.
• Undertake other duties as assigned by the supervisor or management.

Skills

Microsoft Office

Excel

Word

PowerPoint

Organisational skills

Coordination

Time management

Communication

Interpersonal skills

Multitasking

Team player

Learning mindset

Education

Diploma

Job description

Job Description

• Provide administrative support to the Cleaning Operations Team to ensure smooth daily operations.
• Assist with the preparation, updating and maintenance of operational records, manpower deployment schedules, attendance records and other relevant documents.
• Assist in tracking manpower deployment, vacancies, replacements and staff movements across cleaning sites.
• Prepare and submit attendance records and other required documents accurately and on time.
• Assist in processing purchase requisitions (PR), invoices, claims and other administrative documentation.
• Maintain proper filing and documentation of cleaning operations records, staff information and client-related documents.
• Assist cleaners and supervisors with HR apps.
• Perform data entry and general administrative duties to support the Operations Team.
• Undertake other duties as assigned by the supervisor or management.

Job Requirements

• Minimum Diploma qualification; fresh graduates are welcome to apply.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Good organisational, coordination and time-management skills.
• Good communication and interpersonal skills to liaise with internal teams, clients and vendors.
• Able to manage multiple tasks and meet reporting deadlines.
• A proactive team player who is willing to learn and support daily operational needs.
• Experience in administration or facilities management is an advantage but not essential.