Operations Supervisor

EtonHouse International Education Group; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

A reputable international education institution in Singapore is seeking an Operations Manager to oversee facility maintenance, liaise with vendors, and support school events. Candidates should have at least 2 years of operational or administrative experience, ideally within a school setting. The role involves ensuring a clean and secure environment for students, handling procurement, and managing external contractor work. Strong administrative skills and the ability to work well in fast-paced settings are essential.

Qualifications

• At least 2 years of experience in general operations/administration.
• Experience in a school environment is a plus.

Responsibilities

• Conduct daily inspections of the school compound.
• Liaise with external vendors and contractors.
• Supervise contractors and manage maintenance activities.

Skills

General operations management

Administrative skills

Ability to work in a fast-paced environment

Education

Diploma in Business Administration

Job description

Overview

• Conduct daily inspections of the entire school compound for cleanliness, security and maintenance;
• Liaise with external vendors including government agencies, contractors and pest control;
• Plan and carry out regular preventive maintenance of facilities including air-condition servicing, maintenance of painting and cleaning of all facilities in the school;
• Manage external vendors and contractors on-site maintenance works and their contracts in terms of work completion and thorough cleanliness;
• Handle feedback from Principal and Teachers, and provide prompt responses within the same day;
• Supervise contractors and team of support staff, ensuring their full attendance and to keep proper records of their attendance;
• Ensure all maintenance activities are carried out in compliance with safety and environmental regulations;
• Handle procurement of maintenance or minor renovation works relating to school’s facilities;
• Work together with school’s management team to plan, execute school events, and activities such as open house, concert, graduation ceremonies and other ad-hoc projects to support the room set-up of furniture and tear down of decorations;
• Oversee the organization of special school calendar events such as graduations, celebrations, concerts and Parent Teacher Evenings;
• Be in-charge of all matters relating to the school’s facilities and operations management;
• Oversee the appropriate organization of all school excursions and outdoor education camps;
• Handle office administrative duties which includes processing of invoices, and application of training requests;
• Undertake any other duties or responsibilities assigned.

Qualifications

• Prior experience of at least 2 years in general operations/ administration
• Qualified with Diploma in Business Administration or equivalent
• Ability to work well individually in a fast-paced environment
• Prior experience working in a school environment is a plus

EtonHouse International School Orchard is committed to safeguarding and safer recruitment with the intention of promoting wellbeing for all members of our school community. As a school and employer, we expect all staff and volunteers to share this commitment. Our safer recruitment policy aims to ensure that the appropriate checks are made for all potential staff who will come in contact with our students, as part of a transparent and equitable recruitment policy.