Operations & Office Manager

KMXK INVESTMENT PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

An investment firm in Singapore is looking for a reliable Operations & Office Manager to ensure the seamless day-to-day running of the office. The role encompasses office administration, payroll processing, bookkeeping, and vendor coordination. The ideal candidate should be well-organised, detail-oriented, and capable of managing external service providers professionally while thriving in a small-office environment.

Qualifications

• Well-organised, detail-oriented, and dependable.
• Comfortable handling payroll, claims, documentation, and coordination work.
• Able to liaise professionally with external service providers.
• Practical and hands-on, suited to a small office environment.

Responsibilities

• Manage daily office administration and facilities matters.
• Process payments for office supplies, pantry orders, service contracts.
• Coordinate vendors (IT support, maintenance, cleaning, courier services).
• Maintain organised records, files, and documentation.
• Prepare monthly salary payment and claim schedules for review and approval.
• Assist with simple bookkeeping and expense tracking.

Skills

Organizational skills

Attention to detail

Dependability

Professional liaison

Practicality

Job description

We are an Investment Firm seeking a reliable and hands-on Operations & Office Manager to support the smooth day-to-day running of the office. This role covers office administration, basic operational coordination, payroll and claims processing, simple bookkeeping, assistance with drafting routine contracts and agreements. And sometimes property-related support.

Key Responsibilities

Office Management

• Manage daily office administration and facilities matters
• Process payments for office supplies, pantry orders, service contracts
• Coordinate vendors (IT support, maintenance, cleaning, courier services)

Operational & Administrative Support

• Maintain organised records, files, and documentation
• Coordinate with corporate secretaries on routine administrative follow-ups
• Follow up with insurance procedures and claims

Payroll & Claims

• Prepare monthly salary payment and claim schedules for review and approval

Bookkeeping & Documentation

• Assist with simple bookkeeping and expense tracking
• Maintain records of invoices, receipts, and reimbursements

Property Support

• Support inspections, maintenance, and repair arrangements

Ideal Profile

• Well-organised, detail-oriented, and dependable
• Comfortable handling payroll, claims, documentation, and coordination work
• Able to liaise professionally with external service providers
• Practical and hands-on, suited to a small office environment