Operations Manager - TEKsystems (Allegis Group Singapore Pte Ltd)

Allegis Group Singapore Pte Ltd; Singapore; On-site; SGD 70,000 - 90,000; Full time

Job summary

A leading recruitment firm in Singapore is seeking an Operations Manager to oversee the operational management of third-party suppliers and vendors. This role involves ensuring efficient onboarding, contracting, procurement, and financial tracking to guarantee successful project delivery. The ideal candidate will have strong organizational skills, experience in vendor management, and a detail-oriented approach to compliance and process improvement. Flexibility to support requests across different time zones is essential for this position.

Qualifications

• Experience in vendor management, procurement, or contract administration.
• Ability to collaborate across teams and manage multiple priorities.
• Detail-oriented with a focus on compliance and process improvement.

Responsibilities

• Lead operational management of third-party suppliers and vendors.
• Oversee onboarding and compliance of suppliers.
• Manage the full contract lifecycle, including drafting and reviewing agreements.
• Process purchase requests, ensuring proper approvals.
• Review and approve supplier invoices, ensuring accuracy.

Skills

Strong organizational skills

Excellent communication skills

Vendor management experience

Procurement expertise

Detail-oriented

Flexibility for time zone support

Job description

• Supplier Onboarding & Compliance
• Contract Management
• Procurement & Payment Operations

Description
The team is seeking an Operations Manager to lead the operational management of third‑party suppliers and vendors, supporting projects in content development and partnerships. This role ensures seamless onboarding, contracting, procurement, and financial tracking to enable successful project delivery.

Key Responsibilities

• Supplier Onboarding & Compliance
  • Oversee the onboarding and reactivation of suppliers, ensuring all required documentation and compliance checks are completed.
  • Collaborate with internal teams to resolve onboarding issues and maintain high standards of due diligence.
• Contract Management
  • Manage the full contract lifecycle, including drafting, reviewing, amending, and terminating agreements.
  • Coordinate with legal and business stakeholders to ensure contracts meet company standards and regulatory requirements.
  • Track contract status and maintain accurate records.
• Procurement & Payment Operations
  • Process purchase requests and purchase orders, ensuring proper approvals and budget alignment.
  • Liaise with finance and project teams to expedite payments and resolve any procurement‑related issues.
• Invoice Approval & Budget Tracking
  • Review and approve supplier invoices, ensuring accuracy and alignment with contracted services.
  • Monitor project budgets and expenditures, providing regular updates and insights to stakeholders.

Requirements

• Strong organizational and communication skills
• Experience in vendor management, procurement, or contract administration
• Ability to collaborate across teams and manage multiple priorities
• Detail‑oriented with a focus on compliance and process improvement
• Flexibility to support requests from two time zones – US, Asia

Business Group & Key Projects

• This hire will be supporting 2 regions – NORAM/US and APAC (adhoc might have to start earlier at 7:30 am to support US).
• Lead operational management of third‑party suppliers and vendors, supporting projects in content development and partnerships. From onboarding, contracting, procurement and financial tracking to ensure project delivery.
• Onboarding of new suppliers/contracts used to be managed by the US, but they have moved this to APAC given that most of the requests are coming from APAC.
• Looking for someone who is proactive and flexible – for example, if they get a couple of critical questions from US teams on Friday evenings, they can address them instead of waiting until Monday/Tuesday.
• Project Management – executing end‑to‑end contract management, supplier onboarding and tracking progress.

Day to day

• Supplier Onboarding & Compliance
• Contract Management
• Procurement Ops
• Budget tracking

We regret to inform that only shortlisted candidates will be notified.

Job Reference: R22104900 Zheng Qimei
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