Operations Manager

INFLUX ELECTRICAL ENGINEERING (PTE. LTD.); Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading electrical engineering firm is seeking an Operations Manager in Singapore. This role involves overseeing daily operations, managing administrative functions, ensuring compliance with regulations, and supporting procurement and HR activities. The ideal candidate has at least 3 years of managerial experience in property management and strong organizational skills. Proficiency in Microsoft Office and a customer-first mindset are essential for success in this position. Candidates with knowledge of building systems will have an advantage.

Qualifications

• Minimum 3 years of relevant managerial experience, preferably in retail property or mall operations management.
• Experience in Property/Facilities Management and MCST Management is a plus.
• Knowledge of building systems (electrical, ACMV, mechanical) and statutory requirements.

Responsibilities

• Oversee daily administrative functions at site offices.
• Maintain and organize all project-related documents.
• Manage applications, renewals, and compliance matters.
• Supervise site procurement and manage project costs.
• Assist with recruitment and payroll administration.
• Act as a liaison between site teams and other stakeholders.
• Analyze existing processes and develop effective strategies.

Skills

Leadership skills

Communication skills

Organizational skills

Problem-solving skills

Customer service mindset

Proficiency in Microsoft Office Suite

Education

Bachelor Level Degree

Job description

Operations Manager

Key Roles & Responsibilities

Administration & Operations Management:Overseeing daily administrative functions at site offices, managing facilities, utilities, and general workflows.

• Documentation & Record Keeping:Maintaining and organizing all project-related documents, including contracts, permits, licenses, vendor files, reports, and drawings.
• Compliance & Licensing:Managing applications, renewals, and compliance matters with relevant authorities (e.g., MOM, BCA, SCDF), including certifications like ISO and safety standards.
• Procurement & Financial Support:Supervising site procurement, managing petty cash, tracking project costs, checking invoices, processing purchase orders, and assisting with budget reports and cost control.
• Human Resources Support:Assisting with recruitment, onboarding, staff deployment, payroll administration, attendance tracking, and managing employee records and welfare.
• Coordination & Communication:Acting as a primary liaison between site teams, head office, clients, vendors, and subcontractors, and preparing meeting minutes.
• Process Improvement:Analyzing existing processes and developing more effective or efficient administrative strategies and systems.

Requirements

• Possess at least a Bachelor Level Degree in any Field.
• Minimum 3 years of relevant experience in a managerial role, preferably in retail property or mall operations management.
• Experience in Property/Facilities Management, and MCST Management will be an added advantage.
• Good knowledge of building systems (ie. electrical, ACMV, mechanical). Familiarity with statutory and regulatory requirements, including authority submissions. NEA Environmental Control Office certification is preferred.
• Excellent leadership, communication and interpersonal skills.
• Strong organizational and problem-solving abilities.
• Proactive and service-oriented with a customer-first mindset.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple priorities, meet deadlines and perform effectively under pressure.