Operations Assistant (Logistic)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 19,000 - 32,000; Full time

Job summary

PERSOL Singapore Pte Ltd is seeking a diligent Logistics Coordinator to join our operations team at Gul Circle. You will manage WMS records, inventory, and coordinate vehicle movements while ensuring accurate reporting and regulatory compliance.

This role requires strong communication, ability to handle multiple tasks, and a Class 3 driving license; Monday–Friday with alternate Saturdays. Salary up to SGD 2,900 and contract from 1 month to permanent.

Qualifications

• Experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).
• Strong communication and organizational skills with attention to detail.
• Proficient in MS Office and inventory/WMS systems.
• Knowledge of customs processes and regulatory compliance preferred.
• Ability to work independently, manage multiple tasks, and meet deadlines.
• Class 3 license is compulsory.

Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.
• Manage daily inventory records, location plans, and ensure accurate reporting across systems.
• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.
• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.
• Liaise with operations controllers to arrange deliveries and confirm customer orders.
• Handle billing processes, check invoice accuracy, and update financial projections monthly.
• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S+1 standards.
• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.
• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.
• Act as a first aider, ensuring proper upkeep of first aid kits.
• Provide ad-hoc support and coordination to ensure smooth team operations.

Skills

Customer service

Logistics coordination

Operations coordination

Communication

Organizational skills

MS Office

Inventory/WMS systems

Regulatory compliance

Independent worker

Time management

Class 3 license

Tools

MS Office

WMS software

Inventory software

Job description

• Work Location: Gul Circle

• Salary up to $2900

• Contract: 1 month to perm

• Working Hours: Monday to Friday, 8:00am to 5:00pm (including 1-hour lunch break); Alternate Saturdays, 8:00am to 12:00pm

Key Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.

• Manage daily inventory records, location plans, and ensure accurate reporting across systems.

• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.

• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.

• Liaise with operations controllers to arrange deliveries and confirm customer orders.

• Handle billing processes, check invoice accuracy, and update financial projections monthly.

• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S+1 standards.

• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.

• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.

• Act as a first aider, ensuring proper upkeep of first aid kits.

• Provide ad-hoc support and coordination to ensure smooth team operations.

Requirements

• Prior experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).

• Strong communication and organizational skills with attention to detail.

• Proficient in MS Office and inventory/WMS systems.

• Knowledge of customs processes and regulatory compliance preferred.

• Ability to work independently, manage multiple tasks, and meet deadlines.

• Class 3 license Compulsory

We regret to inform that only shortlisted candidates will be notified.

We may use artificial intelligence (\"AI\") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

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PERSOL Singapore Pte Ltd RCB No. 200007268E EA License No. 01C4394 R25157681 (Lau Jing Wen)