Operations Assistant | Tuas | 1 Month to Perm | UP to $2900

PERSOL; Singapore; On-site; SGD 35,000 - 50,000; Full time

Job summary

PERSOL Singapore is seeking a Logistics Coordinator to update WMS records, manage inventory, coordinate vehicle movements, and prepare shipping documents.

You will ensure regulatory compliance, assist ISO audits, and support daily operations with strong communication and multitasking skills.

Qualifications

• Prior experience in customer service, logistics, or operations coordination.
• Strong communication and organizational skills with attention to detail.
• Proficient in MS Office and inventory/WMS systems.
• Knowledge of customs processes and regulatory compliance preferred.
• Ability to work independently, manage multiple tasks, and meet deadlines.

Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.
• Manage daily inventory records, location plans, and ensure accurate reporting across systems.
• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.
• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.
• Liaise with operations controllers to arrange deliveries and confirm customer orders.
• Handle billing processes, check invoice accuracy, and update financial projections monthly.
• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S+1 standards.
• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.
• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.
• Act as a first aider, ensuring proper upkeep of first aid kits.
• Provide ad-hoc support and coordination to ensure smooth team operations.

Skills

Strong communication

Organizational skills

Attention to detail

Independent work

Customer service mindset

Tools

MS Office

WMS systems

Job description

Working Hours: Monday to Friday, 8:00am to 5:00pm (including 1-hour lunch break); Alternate Saturdays, 8:00am to 12:00pm

Key Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.


• Manage daily inventory records, location plans, and ensure accurate reporting across systems.


• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.


• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.


• Liaise with operations controllers to arrange deliveries and confirm customer orders.


• Handle billing processes, check invoice accuracy, and update financial projections monthly.


• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S+1 standards.


• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.


• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.


• Act as a first aider, ensuring proper upkeep of first aid kits.


• Provide ad-hoc support and coordination to ensure smooth team operations.

Requirements

• Prior experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).


• Strong communication and organizational skills with attention to detail.


• Proficient in MS Office and inventory/WMS systems.


• Knowledge of customs processes and regulatory compliance preferred.


• Ability to work independently, manage multiple tasks, and meet deadlines.