Operations Assistant

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore is seeking a logistics coordinator to update WMS records for inbound and outbound shipments and manage daily inventory with accuracy. You will coordinate vehicle movements, prepare shipping documents, and liaise with operations for timely deliveries.

Ideal candidates have strong communication and organizational skills, are detail-oriented, and comfortable supporting ISO audits, SOPs, and safety standards.

Qualifications

• Prior experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).
• Strong communication and organizational skills with attention to detail.

Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.
• Manage daily inventory records, location plans, and ensure accurate reporting across systems.
• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.
• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.
• Liaise with operations controllers to arrange deliveries and confirm customer orders.
• Handle billing processes, check invoice accuracy, and update financial projections monthly.
• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S standards.
• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.
• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.
• Act as a first aider, ensuring proper upkeep of first aid kits.
• Provide ad-hoc support and coordination to ensure smooth team operations.

Skills

Customer service

Logistics coordination

Attention to detail

Communication skills

Tools

WMS system

Job description

Job Description

Key Responsibilities

• Update and maintain WMS records for inbound, outbound, import/export shipments, duty payments, and car movements.
• Manage daily inventory records, location plans, and ensure accurate reporting across systems.
• Coordinate transportation, delivery, and collection of vehicles; communicate with customers on orders and event arrangements.
• Prepare and maintain accurate transaction records, shipping documents, permits, and defect reports.
• Liaise with operations controllers to arrange deliveries and confirm customer orders.
• Handle billing processes, check invoice accuracy, and update financial projections monthly.
• Support ISO audits, SOP compliance, toolbox meetings, and workplace safety/5S standards.
• Ensure compliance with Singapore customs, LTA, and other regulatory requirements.
• Conduct monthly cycle counts, bi-annual stock takes, and prepare KPI/customization reports for customers.
• Act as a first aider, ensuring proper upkeep of first aid kits.
• Provide ad-hoc support and coordination to ensure smooth team operations.

Requirements

• Prior experience in customer service, logistics, or operations coordination (automotive industry experience is a plus).
• Strong communication and organizational skills with attention to detail.